Onboarding Specialist

Human Resources Onboarding Specialist

It's fun to work in a company where people truly BELIEVE in what they're doing!

The Human Resources Onboarding Specialist is responsible for handling all steps necessary for bringing on a new hire after the individual has accepted the offer through the first day of work, including background checks, notifying candidate post clearance, processing pre-hire verifications, answering candidate questions, processing I-9s and delivering New Hire Orientation upon arrival. This team member will provide daily updates to managers, candidates, and recruiters, and ensure proper onboarding and accurate flow of data.

Essential Functions

• Take a proactive approach with the entire onboarding process and suggest improvement where needed to ensure that each candidate has an exceptional new-hire experience.
• Draft and send out offer letters, perform all background and reference checks, collect all necessary new hire documentation, send out new-hire paperwork, and conduct new hire orientations.
• Serves as liaison between hiring managers, operations team, and information technology team to ensure each new hire has their necessary system access, hardware, building access, and appropriate 'welcome' gift for their first day.
• Consistently communicate with all new hires and hiring managers to give a status update of the on-boarding progress.
• Participate in other HR related projects.
• Backup support to recruiting team as needed

Excellent written and verbal communication skills. Able to multi-task with the ability to rearrange priorities on short notice. Strong problem resolution skills. Solid attention to detail, time management and the ability to handle confidential and sensitive information.

Education and Work Experience

Bachelor's degree required; HR-related degree preferred. 2+ years of relevant work experience; experience in HR onboarding role preferred. Excellent verbal and written communication skills in person, phone, and email. Must enjoy communicating with and assisting others. Strong relationship building and presentation skills. Strong problem solving and decision-making skills; knows when to escalate issues. Comfortable working in a team environment but also able to operate independently. Solid proficiency in Excel, Word, and PowerPoint. Experience with using HR tools & technology, such as applicant tracking systems and / or HRIS modules, is preferred.

Work Environment

Small-to-large work environment Fast paced work environment Occasional large group events such as job fairs, community centers, learning institutes The noise level in the work environment is usually moderate Exposed to a combination of normal office type environments and kitchen environments.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing and occasionally lifting of a minimum of 40 lbs. of office or facilities equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Authorization Authorized to work in the U.S.

Equal Employment Opportunity Employer Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.

Americans with Disabilities Act Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!