Association Program Manager
This position will serve as a 4-H Afterschool Program Manager for Cornell Cooperative Extension Association of Jefferson County and will work under the direction and supervision of the 4-H Afterschool Program Director. This position will provide program and administrative direction, management and coordination for all aspects of the assigned 4-H After-School Programs (programs can expand and / or school partnerships change). This position will provide management and oversight of assigned grants and contracts, will provide management and coordination of 4-H Afterschool Program marketing initiatives for assigned 4-H Afterschool Programs, and will be responsible for the implementation of innovative 4-H Afterschool programming with a high level of discretion, both on-site and off-site in accordance with the 4-H Afterschool Program Area's Plan of Work. This position will assist the 4-H Afterschool Program Director to ensure that the assigned 4-H Afterschool Programs meet health, safety and other licensing standards, meets Child and Adult Care Food Program (CACFP) guidelines and offers a quality youth development educational experience. This position will assist with academic improvement initiatives, meeting program objectives / goals and will work with outside evaluators on evaluation protocols. This position will directly supervise the Association Temporary Program position in the assigned 4-H Afterschool Program. This position will also provide support to the 4-H Youth Development program area as needed.
This position is a full-time exempt position - 100% FTE. The annual salary for this position is $67,410.00. This position, based on eligibility, offers a comprehensive benefit package, to include : health and dental insurance, retirement, vacation, sick and personal leave.
Required Qualifications :
- Bachelor's Degree.
- Experience relevant to the role of the position.
- Valid New York State Driver's License and the ability to meet travel requirements associated with this position.
- Ability to meet all School Age Child Care (SACC) and Office of Children and Family Services (OCFS) licensing requirements (i.e. Tuberculosis Test, physical exam, training requirements).
- Ability to work flexible hours which may include evenings and / or weekends, as appropriate.
Preferred Qualifications :
Familiarity of subject matter appropriate to area of programming (4-H Youth Development and / or After-School).Demonstrated ability to supervise and lead programming.Demonstrated ability to plan, teach and evaluate informal educational programs through a variety of delivery methods to reach individuals and groups.Demonstrated ability to communicate effectively through oral, written and visual means.Demonstrated ability to utilize computer technologies for education and communication purposes.Demonstrated ability to participate in professional team efforts.Demonstrated ability to relate to diverse audiences.Demonstrated ability to supervise and lead programming.Position Responsibilities :
Program Responsibilities :
Development - 5%
Apply 4-H Youth Development subject matter knowledge to provide input in the development of educational strategies for assigned 4-H Afterschool Programs.Influence the creation of program materials to address the needs of the youth participants in assigned 4-H Afterschool programs and as necessary for the program itself.Work with Afterschool Director and Youth and Family Program Issue Leader to implement Cornell University research projects as they are appropriate and available.Delivery - 25%
Apply subject matter knowledge to create innovative lesson plans utilizing 4-H curricula, land grant university curricula and other appropriate programs in assigned 4-H Afterschool Programs. Program topics include, but are not limited to : environmental science and natural resources; Social and Emotional Learning (SEL); community service; life skills development; cultural activities (i.e. art, music, theatre).Teach innovative 4-H Afterschool programs with discretion in accordance with the established Plan of Work.Occasionally teach existing 4-H Afterschool Programs as designated.Effectively utilize all forms of mass media, including social media, for the innovative delivery of 4-H Afterschool educational programs.Work to foster acceptance of the 4-H Afterschool Program, methods, and policies while addressing community and individual needs and considering diverse audiences.Serve as a team member and cooperate with the entire Association and Youth and Family Program staff to achieve Association program delivery goals.Evaluation- 5%
Implement program evaluation as designed.Interact with program participants to obtain evaluation data, to include : evaluating effectiveness of classes and instructors within program areas for all programs offered.Analyze program data, and based on that analysis, assist in making improvements in programming.Based on program parameters, interpret evaluation data to constituents as appropriate.Collaborate with Outside Evaluator as required / necessary.Administrative Responsibilities :
Direction - 25%
Plan the delivery and structure of delivery for 4-H Afterschool educational program goals with discretion via various methods.Anticipate and project assigned 4-H Afterschool program expenses with discretion.Propose budget for assigned programs based on established financial guidelines and / or procedures, provide information to the overall 4-H Afterschool Program budget process, and allocate budget amounts for assigned programs.Plan fund development goals and objectives and be an active participant on the grant writing team as necessary for the development of grant applications to secure funding for ongoing / expanded programming efforts.With discretion, plan effective strategic marketing and mass media efforts in the promotion of assigned 4-H Afterschool Programs, public affairs, events and functions.Provide program related information to the staffing plan development process.Management - 30%
Provide guidance for the assigned 4-H Afterschool educational programs and program activities to ensure they conform to the Association's Plan of Work.Provide overall grant management for assigned grants and / or contracts.Provide management of marketing initiatives for assigned 4-H Afterschool Programs.Solve problems and resolve conflicts that arise in the assigned 4-H Afterschool programs utilizing appropriate policies and procedures, as needed.Allocate resources to accomplish Association program objectives within the assigned 4-H Afterschool programs.Monitor assigned 4-H Afterschool programs income / expenses to ensure spending is within the program budget constraints.Identify and recommend program needs (i.e. program supplies and materials) to the 4-H Afterschool Director.Ensure the assigned 4-H Afterschool Program meets health, safety and other licensing standards (including CACFP) while providing quality 4-H youth development experiences.Provide management (including recruitment and selection) and supervision (including guidance, performance feedback and annual performance reviews) to designated staff in accordance with established policies, procedures and protocol, and provide regular staffing updates to the 4-H Afterschool Program Director, 4-H Youth Development Issue Leader and / or Executive Director as required.Monitor and schedule staff time to ensure program need is met.Coordination / Operation - 5%
Coordinate assigned aspects of the 4-H Afterschool Program enrollment and reporting process.Coordinate, compile and organize existing program resources and program materials.Coordinate program implementation efforts, planning and activities.Implement established program schedule.Obtain evaluation data and program needs assessments from program participants based on existing evaluation framework and guidelines.Work with outside evaluators to meet grant program objective goals.Prepare and submit expense reports.Draft standard and non-standard communications requiring only occasional guidance from the 4-H Afterschool Program Director.Contribute and communicate 4-H news to include, but not limited to : articles of interest to program participants and parents, as well as recognition and program information.Provide basic information to community media representatives regarding individual programs and refer other questions to other staff members as appropriate.Coordinate effective marketing strategies in the promotion of programming efforts to include, but not limited to : print media, news media, social media, and multi-media efforts.Under the direction of the Program Director, provide complex administrative support to prepare materials for report submission to meet funding agency requirement.