Accounting Clerk

Job Description

Job Description

Position : Order Processing Specialist

Position Summary :

The Order Processing Specialist is responsible for managing the end-to-end process of product and service order entry, ensuring accuracy, compliance, and timely submission. This role interfaces between sales, operations, and finance teams to ensure seamless coordination and customer satisfaction.

Key Responsibilities :

• Process all activity recorded in the order entry mailbox and validate accuracy and completeness of product orders.
• Review product orders for compliance and accuracy prior to entry.
• Enter financial, commercial, enterprise, and national account orders into Solomon software for processing.
• Create budgets in Microsoft Excel, using data extracted from Big Machines, for revenue recognition within Solomon.
• Review, process, and distribute monitoring and service maintenance orders to appropriate internal teams.
• Ensure that all sales team documentation is submitted timely to Contract Administration for approval.
• Log and track all recurring monthly revenue services sold to facilitate accurate Sales Compensation calculations.
• Provide guidance to sales teams in understanding ordering document requirements.
• Maintain project files in applicable Microsoft SharePoint sites for organizational consistency.
• Review and execute change orders and cancellations efficiently.
• Participate in and assist with special projects as directed by management.
• Maintain professionalism and composure while managing sensitive and confidential matters under demanding conditions.
• Serve as a backup for other roles as needed and handle additional tasks as assigned by the manager.

Basic Requirements :

Preferred Qualifications :

This role ensures accurate and timely processing of customer orders and facilitates the smooth coordination across multiple departments to support business objectives.

Billing, Data Entry, Invoice Processing, Microsoft Excel, SAP, Microsoft Great Plains Solomon, Commercial Contracts, Contract Administration