Operations & Finance Assistant

Job Description

Operations & Finance Assistant

Location : Indianapolis, IN

Compensation : $40,000–$50,000

Reports to : Vice President

Type : Full-time, On-site

About Michaelis

Family-owned since 1986, Michaelis is a fast-growing mitigation, restoration, and waterproofing contractor serving Central Indiana. We value professionalism, rapid response, and balance — working hard while taking care of our people and community.

Role Purpose

Support the accounting, HR, and operations functions to keep the company running smoothly. You’ll help ensure vendors get paid, employees are onboarded, benefits run correctly, and our office, vehicles, and systems stay organized.

It’s a hands-on, high-trust role designed for someone eager to grow into a Staff Accountant or HR / Operations Coordinator role.

Key Responsibilities

Accounting & Finance (=50%)

• Accounts Payable : Enter / code invoices, route for approval, and reconcile vendor statements.
• Vendor Setup & Compliance : Collect and maintain W-9s, COIs, lien waivers, and terms.
• Credit Cards & Receipts : Track down missing receipts, code transactions, and maintain monthly files.
• AR Assist : Send statements, courtesy reminders, and assemble lien / waiver packets for leadership review.
• Month End Support : Maintain folders and prep journal entry support (no posting without approval).Safe
• Harbor Match Audit : Verify accuracy of 401(k) match and coordinate corrections with the plan administrator.

HR & Benefits Administration (=25%)

Risk & Compliance (=10%)

Operations & IT Coordination (=10%)

Projects / Tasks (=5%)

Schedule & Seasonality

Benefits

What Success Looks Like (First 12 Weeks)

Minimum Qualifications