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Office Manager

Office Manager

Landscaping by J. MichaelMarshfield, US
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Company Overview :

  • Landscaping by J.
  • Michael has been an industry leader in landscaping in Massachusetts for over 3 decades.
  • LJM’s company culture reflects only the utmost professionalism, and nothing less.
  • LJM is rooted in a culture of motivation, excellence, and professional growth.
  • The office is headquartered in Marshfield, MA.

Position Overview :

  • This position demands a professional with exceptional organizational skillls and proven management capabilities.
  • As the heartbeat of our office operations, the Office Manager will play a vital role in steering the course of daily functions and will be instrumental in shaping the trajectory of the company.

    • Management Responsibilities :

  • Spearhead the delivery of exceptional customer service, establishing and nurturing positive relationships with both clients and vendors.
  • Cultivate meaningful client relationships through effective telephone engagements, ensuring a thorough understanding of their needs.
  • Strategically manage the scheduling database to optimize service calls, materials allocation, contract oversight, and work-hour distribution.
  • Take a leadership role in procurement activities, issuing purchase orders, and maintaining meticulous documentation to enhance overall efficiency.
  • Conduct thorough reviews of Daily Job Reports, promptly identifying and reporting discrepancies to the Operations Manager for strategic resolution.

    • Administration Responsibilities :

  • Ensure that Certificates of Insurance are processed accurately and timely.
  • Oversee accounts receivable and payable , including accurate invoicing, timely collections, and vendor payments using QuickBooks.
  • Manage payroll processing and ensure accurate time tracking, deductions, and tax submissions Maintain organized financial records, reconciling accounts and preparing financial reports as needed.
  • Act as the welcoming face for walk-in customers, addressing inquiries about accounts, landscaping services, and supplies with a focus on customer satisfaction.
  • Back up Reception, HR and Bookkeeping duties as needed.

    • Qualifications :

  • 5+ Years Minimum working in an Office Management Role or another Leadership Administration Experience Bachelor’s degree or equivalent work experience.

    • Proficiency with Microsoft Office and Outlook, knowledge of QuickBooks Requirements :

  • Must be able to communicate effectively in English, both verbally and in writing, and to comprehend and follow oral and written instructions.
  • Must be able to fulfill all job responsibilities and physical requirements with or without reasonable accommodation.

    • Compensation Band :

  • The expected annual total compensation for this position is $50,000-65,000.
  • LJM reserves the right to change its current benefits program at any time, in a manner that is consistent with applicable federal and state regulations.
  • This job description is not a contract and confers no contractual rights, privileges, or benefits on any applicant or potential applicant.
  • LJM has the right to change any and all terms of this job description, including, but not limited to, job responsibilities, qualifications and benefits.
  • Nothing in this job description constitutes an offer or guarantee of employment.   Powered by JazzHR
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    Office Manager • Marshfield, US