Property Management Administrator - South Bay Corporate Office

Administrative And Property Management Support

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost-effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

This position provides administrative and property management support for the South Bay Executive Team and Regional Managers through the development of organizational procedures to track and ensure that work is carried out in alignment with company policies, including helping coordinate and provide coverage on occasion.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Responsibilities

Tracking & Reporting :

Track insurance and management agreement expirations

• Provide quarterly reporting for expiring policies and agreements
• Help obtain insurance quotes for properties going out to bid
• Draft management agreement extensions with input from VP or Directors
• Prepare Management Fee Sheets and Insurance Fact Sheets
• Ensure that records are maintained in Sharefile and can be easily located

Tracking and reporting of HUD contract renewals and other HUD assistance

Help prepare renewal packages

Development of an ongoing tracking system for all property reporting requirements; State, TCAC, HUD, Regulatory Agency, Investor, City, County Lender, and Owner

Calendaring and follow up regarding reporting deadlines

New Property Set Up, Takeover & Leasing Support

Work with Directors on development of written process for taking over new projects that includes timelines, a list of document needs according to the timeline and RM / PM task lists to help ensure smooth and timely transition

General Support

RFP / RFQ support; collection of document and assistance drafting

Qualifications

Experience

A minimum of three years of administrative or property management experience

Education Associates Degree or equivalent.

Pay Range : $28.00-$32.00 per hour

Benefits-at-a-glance

Benefits for Employees who work 30+ hours / week -

Benefits for Employees who work less than 30 hours / week -

Equal Opportunity Employer

The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

California Consumer Privacy Act

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a "notice at collection" to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company's "Notice At Collection For California Applicants" here. Please review this Notice at your convenience.