School Registrar

Registrar Position

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders.

Essential Functions :

• Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;
• Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
• Processes parent contact and data information changes;
• Maintains K12 and state student-level databases, including data entry;
• Creates customized reports for various departments as requested
• Creates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records; Maintains and scans received files
• Serves as the primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;
• Ensures that school personnel complies with the Family Educational Rights and Privacy Act (FERPA).

Supervisory Responsibilities : This position may need to supervise temporary staff or records support staff in order to complete tasks and projects on a timely basis.

Minimum Required Qualifications :

Other Required Qualifications :

Desired Qualifications :

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.