Senior Administrative Specialist (100% Onsite)

Job Description

Job Description

Local Only Candidates

MCCCD - District Office - Administrative Specialist Senior 145983 (Local Only / 100% Onsite)

Provides advanced administrative office support, secretarial support, and / or program coordination activities.

Work duties includes :

Contacts with top management, community or business leaders and requires specialized knowledge of the area assigned to support.

This position typically reports to Department / Division Chair, Dean, Associate Dean, Director, District Director, Assistant Vice President, Vice President, Associate Vice Chancellor or Executive Special Assistant.

• Provides customer support of assigned systems or service area and provides technical assistance and specialized administrative office support activities related to area of assignment
• Monitors and tracks budgets, funding and expenditures; and assists with budget preparation
• Coordinates the inventory and replenishing of office supplies and office equipment maintenance services
• Researches, gathers, compiles and reviews data and information in support of assigned function, program, project or support area
• Designs and formats complex documents; composes original documents, correspondence and presentations
• Creates documents, reports, correspondence, and / or other communication materials
• Prepares and maintains schedules, coordinates calendars, researches and makes travel arrangements
• Oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures
• May provide training and orientation to other staff
• Adheres to applicable policies and procedures
• Performs other duties as assigned
• Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office services
• Assists with research, gathers information and provides coordination of activities and administrative support of projects, programs or services
• Communicates with internal and external resources regarding policy / procedural, event or program information
• Receives and responds to inquiries and information requests, resolving issues or referring