Advancement Services Officer

Overview

Join to apply for the Advancement Services Officer role at UW Medicine Advancement. The ASO provides administrative and project assistance to the Senior Director for Philanthropy who collaborates closely with the Institute for Protein Design (IPD) and two Senior Directors for Philanthropy. The role includes donor and faculty communications, proposal and stewardship management, gift acknowledgements, donor records, compliance, meeting briefings, donor research, and partner correspondence. The ASO reports to the Senior Director for Philanthropy supporting IPD. Supported leaders and teams may change as business needs evolve. The ASO must navigate a fast-paced environment with complexity and ambiguity and manages relationships with diverse stakeholders including UW Medicine leaders, faculty, donors, and campus partners. This position has a dotted-line reporting to a Senior Administrative Specialist who serves as a professional mentor.

Duties and Responsibilities

Development Operations (30%)

• Use independent judgment and decision-making skills, set own work priorities, interpret policies, and provide direction, expertise, and assistance.
• Project manage team tasks and activities, including retreats and leading team building.
• Manage donor acknowledgment and stewardship to highlight impact of major gifts. Collaborate with the Donor Relations team, as needed.
• Prepare and maintain CRM materials including gift documentation, reporting deadlines, and other information.
• Research donors and prepare fact books and bio notes to brief fundraisers for meetings and events engaging UW donors.
• Provide project management support to fundraisers, coordinating communications, preparing meeting materials, and ensuring timely follow-up to advance donor cultivation and campaign goals.
• Support project management for administrative and other projects that support UW Medicine Advancement operations.
• Manage donor and prospect tracking for the Institute for Protein Design (IPD) fundraising team, including data entry, reporting, and task operationalization across Tandem, MyIPD, and the IPD Master List.
• Pull weekly and monthly reports from UW's donor database as requested.
• Enter donor contact reports into UW's CRM. Operationalize print and mailing tasks with in-house and external vendors.
• Prepare, submit and track procurement requests to purchase items and services from vendors and suppliers.
• Collaborate with UW Medicine Advancement's central administrative team to streamline processes and improve operational efficiencies.
• Proactively identify and implement process improvements in advancement operations.

Administration (30%)

Event Coordination (20%)

Leadership and Equity (10%)

Other Duties as Assigned (10%)

MINIMUM REQUIREMENTS

ADDITIONAL REQUIREMENTS

DESIRED QUALIFICATIONS

Seniority level

Employment type

J-18808-Ljbffr