Property Administrator

A dynamic real estate investment and advisory firm in Chicago is on the lookout for a talented Property Administrator to join their team. In this pivotal role, you’ll step into a fast-paced, full-time position where your contributions will directly support the daily operations of a collaborative, high-growth firm. If you're a detail-driven professional with a passion for real estate operations and a knack for administrative precision, this is your opportunity to take your career to the next level while helping drive the success of a diverse and thriving property portfolio. With a competitive salary range of $65,000 to $75,000, this role also includes robust benefits like paid time off, 401(k) matching, and comprehensive health coverage.

Key Responsibilities of the Property Administrator :

• Deliver hands-on administrative support for the day-to-day management of a commercial property portfolio—including tenant communication, scheduling, and document oversight.
• Act as the go-to contact for tenant inquiries, coordinating service requests and ensuring timely, effective follow-through with maintenance teams or external vendors.
• Collaborate with property and asset management teams to assist in budget preparation and tracking, as well as oversight of expense reports and capital projects.
• Keep lease abstracts, COIs, and compliance documentation organized and up-to-date to meet all regulatory and lease requirements.
• Support rent collection and payment processing, including generating invoices, tracking payments, and following up on delinquencies.
• Help manage vendor relationships by tracking service contracts, COIs, and performance metrics.
• Schedule and support regular property inspections, documenting findings and ensuring appropriate follow-up.
• Partner with accounting to reconcile tenant accounts, confirm billing accuracy, and contribute to monthly financial reporting.
• Prepare and distribute professional tenant communications, such as building notices and newsletters.
• Assist with tenant move-ins / move-outs and onboarding, providing welcome materials and ensuring a smooth transition.

Qualifications of the Property Administrator :

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