Administrative Assistant

Administrative Assistant

Non-profit staff can work anywhere. The BEST work with us!

Sunday-Thursday 9am-5pm

Hourly rate : $21.02

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area.

Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities, so our success depends on those we employ.

The Role

Under the general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department managers and staff, assisting in daily office needs, and managing the organization's general administrative activities. This work is carried out in support of the mission and goals of Samaritan Daytop Village.

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and records notes for interdisciplinary team's weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos, etc.
• Maintains the facility's electronic files.
• Develops and maintains a filing system for facility documents.
• Prepares folders for new files and files folders in a timely and correct manner.
• Retrieves files upon request.
• Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary.
• Orders office and program supplies.

Qualifications