Event Planning and Budget Coordinator

Event Planning and Budget Coordinator

Worldwide Events and Experiences brings the best of Apple to life, showcasing our products, services and the values that drive our company. From global product launches and tailored creator experiences to impactful partner engagements and inspiring internal events, this team is charged with managing the end-to-end planning, production, in person experiences and all the unique details that make these events special. The team includes professionals with backgrounds in event design, management, operations, broadcast, and production. We're looking for inventive and collaborative people from a variety of creative fields. If that's you, then your next home may be here! The Worldwide Events Team is seeking a stellar Event Planning and Budget Coordinator to join our Production Services group. This group works with several teams across the company to bring Apple's iconic brand and products to life for audiences around the world. From new launches and keynotes, to live productions and hands on experiences, this team is charged with managing the planning, end-to-end production, guest journeys and unique details that make these events special.

Description

As a key member of the Event planning team, you'll be instrumental in supporting various projects related to the Steve Jobs Theater and Apple Park Observatory. Your primary responsibility will be to coordinate several budget administrative components, including systems and database management, purchase order processes, vendor administration and coordination, and labor / crew administrative coordination. If you possess strong administration skills in the theatrical, live event, or production space, we'd be delighted to hear from you!

Responsibilities

Track and coordinate project budgets, review crew rates, ensure accurate purchase requests through spreadsheets and internal tools. Monitor vendor spend and review budget line items for estimates and invoices. Overall budget coordination with producers, vendors and cross functional leads. Communicate budget targets and schedule to key members of the production team through various milestones. Act as a key point of contact both internally and externally, ensuring clear communication and managing expectations throughout the production process. Review and advise on production plans to ensure feasibility and alignment with company, union, and legal standards. Provide regular budget updates and forecasts to producers, managers and finance partners. Serve as a key point of contact for production personnel, working closely with internal departments. Maintain a diverse pool of freelance talent and vendors, fostering strong relationships and ensuring availability for future projects. Assist the wrap-up of production, ensuring that all materials, files, and finances are properly closed out and archived.

Minimum Qualifications

5+ years as a budget administrator or coordinator in the theatrical, film, and live event industries. Mac, Excel, Numbers and Keynote proficient.

Preferred Qualifications

Experience creating or managing budget database systems. Action oriented, well organized and proactive. Proven track record developing and managing large, complex projects / teams. Excellent oral / written communication, analytical, and interpersonal skills to effectively work with all levels within the organization, contractors and vendors. Deals with ambiguity and has the ability to connect the dots. Adaptability in a variety of situations. Willingness to learn and execute learnings. Proven ability to manage multiple projects simultaneously. Proactive, thoughtful, and strategic thinker. Thrives in a fast-paced environment, resourceful, self-motivated, extremely organized, and detail-oriented. Excellent prioritization skills and the ability to change / shift focus with ease. Works well under pressure, maintaining self-composure and integrity. Willing to travel. Worked with clients in production, travel, hospitality, lifestyle, sports, tech, and / or entertainment.

Pay & Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $117,400 and $176,800, and your base pay will depend on your skills, qualifications, experience, and location. Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including : Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.