Administrative Assistant

Administrative Assistant

ABOUT CIM GROUP :

CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!

POSITION PURPOSE :

Provide administrative support to the Development Infrastructure team.

RESPONISBILITIES :

• Planning and scheduling meetings, conference calls, accepting and / or declining and / or rescheduling meetings for individuals on the team. Handle scheduling of business appointments.
• Make and / or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others.
• Prepare and edit correspondence and communications.
• Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes.
• Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company.
• Set-up and maintain departmental and / or management files according to established criteria.
• Event planning responsibilities including but not limited to; planning corporate events, booking related travel.
• Prepare and process expense reports. Reconcile charges to Corporate and / or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to : setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments.
• Processing of invoices related to project expenses including but not limited to; setting up vendors, tracking payments in system to ensure timely payments.
• Maintains a high level of confidentiality with sensitive information.
• Performs other duties, including special projects, as assigned.

EDUCATION / EXPERIENCE REQUIREMENTS : (including certification, licenses, etc.)

ABOUT YOU :

WHAT CIM OFFERS :

At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including :

A variety of Medical, dental, and vision benefit plans

Health Savings Account with a generous employer contribution

Company paid life and disability insurance

401(k) savings plan, with company match

Comprehensive paid time off, including : vacation days, 10 designated holidays, sick time, and bereavement leave

Up to 16 hours of volunteer time off

Up to 16 weeks of Paid Parental Leave

Ongoing professional development programs

Wellness program, including monthly and quarterly prizes

And more!

Actual base salary considers several factors, including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt so will be eligible for overtime pay in accordance with federal and state law. At CIM, this role has the potential to receive a discretionary bonus in addition to base salary. The anticipated base pay range for the position in Los Angeles, CA is $31.25 - $40.87 per hour.

HOW WE FEEL ABOUT DIVERSITY AND INCLUSION :

At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together.

CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy.

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