Administrative Coordinator II

Administrative Coordinator II

Agency : West Texas A&M University

Department : Agricultural Sciences

Proposed Minimum Salary : $2,964.00 monthly

Job Location : Canyon, Texas

Job Type : Staff

Job Description :

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year.

General Summary :

This position is essential to the operation of the Department of Agricultural Sciences-40+ faculty, 30+ graduate assistants, student employees. This individual will be expected to assist in fiscal, administrative, and academic activities and respond to inquiries, interpret rules, regulations, policies and procedures surrounding such from faculty, staff, students, donors, and stakeholders. Essential to have a broad understanding of agricultural industry, be able to think critically and problem-solve.

Responsibilities :

Maintains a variety of Departmental fiscal, administrative, and academic records.

Receives, verifies, prepares, processes and reviews forms, reports, tables, and other documents relating to purchasing and human resources-hiring / termination and on-boarding procedures.

Monitor budget, accounts, and expenditures.

Assists in developing budgets, process invoices, maintain summaries of accounts, reconcile accounts, and assist in managing departmental accounts.

Serves as Office Manager.

Will hire, train, and supervise student workers and staff.

Coordinates Ag Department travel arrangements and itineraries and may approve and process travel reimbursements.

Makes travel arrangements and assists with the preparation of expense reports for travel reimbursements

Prepares and routes Ag Department correspondence, reports, forms and memos, including material of confidential nature.

Researches and analyzes administrative requirements for specific programs or projects.

Compiles reports, maintains records and other documents for Department.

Interprets policies, rules, and regulations.

Provides information to Ag Department regarding administrative procedures, services, or programs.

Coordinates and monitors action items and assignments made by the Department Head and Assistant Department Head.

Plans and coordinates logistical and administrative support for Ag Department events, meetings or other special functions and provides on-site support.

Prepares agendas for meetings.

Establishes and oversees office procedures.

This document represents the major duties, responsibilities, and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Necessary Qualifications :

Bachelor's degree or equivalent combination of education and experience.

Three (3) years of related experience.

Strong ability for attention to detail.

Dependable with demonstrated planning, organizational, and time management skills

Ability to meet deadlines.

Demonstrated interpersonal communication skills.

Ability to maintain constructive and cooperative working relationships.

Ability to work independently and efficiently, managing multiple demands with frequent interruptions and rapidly changing priorities in a fast-paced, high-energy work environment to meet the needs of the department.

Must be proficient with technology, specifically Microsoft Office Suite (Word, Excel, PowerPoint, Publisher and Outlook) with the ability to learn new software programs and database programs.

Ability to maintain a high level of discretion and confidentiality with sensitive situations and information; exhibit professionalism

Preferred Qualifications :

Master's degree

Five (5) years related experience or three (3) years of experience working in higher education environment

Experience using Colleague and Informer systems

Experience with WTAMU processes and procedures for travel and purchasing; human resources; scholarships.

Knowledge of agricultural industry and general understanding of care / management of livestock and / or crop production; understanding of GIPSA, yardage, and commodities.

Applicant Instructions :

Please include the following with your application :

Cover letter

Resume

Three references

Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity / Veterans / Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.