Transactions Concierge - Contract to Close

Job Summary :

The Contract-to-Close Concierge is responsible for managing all administrative, logistical, and communication tasks from the moment a real estate contract is fully executed until the closing is complete. The goal is to ensure compliance, manage deadlines, coordinate with all stakeholders (buyers, sellers, lenders, title / escrow, inspectors, appraisers), and deliver a smooth, timely closing experience with high customer service.

Key Responsibilities

• Contract Setup & Review
• Review the fully executed purchase / sale contract to ensure all signatures, dates, initials, and terms are correctly completed.
• Enter all important contract dates (inspection period, financing contingency, title review, due diligence, etc.) into internal systems.
• Confirm earnest money deposit (if applicable) and follow up if missing.
• Deadline Oversight & Compliance
• Track all critical deadlines (inspections, repairs, contingencies, financing, title, etc.).
• Monitor contract addenda and amendments; ensure they’re properly executed and distributed.
• Ensure compliance with Florida real estate law and local regulations.
• Title & Escrow Coordination
• Work with title or escrow companies to initiate title search.
• Resolve title issues (liens, judgments, discrepancies) by coordinating with sellers, attorneys, or title companies.
• Coordinate delivery of required title insurance and closing documents.
• Finance / Lender Liaison
• Coordinate with the buyer’s lender to ensure financing steps are being completed (appraisal, underwriting, clear-to-close).
• Ensure that the Closing Disclosure and other lender required documentation is reviewed, accurate, and delivered timely.
• Inspections, Repairs, and Walk-throughs
• Schedule home inspections, appraisals, and any required vendor work.
• Follow up on inspection results; make sure repairs (if required) are completed.
• Coordinate final walk-throughs with buyer / seller.
• Communication & Customer Service
• Act as the primary point of contact for the buyer, seller, agents, lender, title company, and inspectors.
• Provide regular updates on status, milestones, possible issues, and next steps.
• Answer questions; troubleshoot any issues that arise.
• Document Preparation & File Management
• Ensure all paperwork is collected, correctly filled out, signed, and returned.
• Maintain organized transaction files (digital & physical, as needed).
• Prepare and review closing packages, settlement statements, deed documents, release of liens, etc.
• Closing Coordination
• Verify the closing date, time, location.
• Coordinate with all parties to ensure they have everything needed for closing.
• Confirm funds to be wired or paid, escrow elements.
• Make sure documents are ready at closing; confirm title transfer.
• Post-Closing Tasks
• Follow up for recording of deed, title insurance issuance, and any final authorizations.
• Ensure that disbursements and payoffs are handled properly.
• Close out file : archive, final checks, lessons learned.

Requirements

Required Skills & Qualifications

Preferred Qualifications

Able to work under deadline pressure; flexible hours (some after-hours or weekend communication may be required).

Benefits

Job Type :

Compensation and Benefits :

MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.