Accounts Payable Specialist II

Accounts Payable Specialist II

We are seeking a detail-oriented Accounts Payable Specialist II to join our finance team in the engineering industry. The ideal candidate will have extensive experience in managing accounts payable processes, including vendor invoices, credit card transactions, and expense reimbursements, while ensuring timely and accurate payments. This role requires a strong understanding of A&E project-based accounting, vendor management, and cost control.

Duties / Responsibilities :

• Accounts Payable & Credit Card Management :
• Process and review vendor invoices and ensure accurate coding to appropriate projects, cost centers, and GL accounts.
• Manage corporate credit card programs, including expense review, reconciliations, and policy compliance.
• Ensure timely processing of credit card payments and resolve any disputed charges with vendors or financial institutions.
• Reconcile vendor statements, credit card statements, and resolve discrepancies promptly.
• Maintain AP and credit card aging reports, ensuring timely resolution of outstanding balances.
• Vendor setup, W-9 procurement, and 1099 reporting
• Maintain detailed records of lease payments, including vendor information, invoice numbers, payment dates, and amounts
• Project Accounting & Compliance :
• Collaborate with project managers and procurement teams to ensure invoices and credit card expenses align with contracts, purchase orders, and project budgets.
• Assist in tracking project-related expenses and ensure accurate cost allocations.
• Ensure compliance with company expense policies, industry regulations, and contract terms.
• Sales and Use tax filing
• Vendor & Credit Card Program Relations :
• Establish and maintain strong relationships with vendors and subcontractors, addressing inquiries and resolving payment issues efficiently.
• Work with credit card providers to monitor credit limits, fraud prevention measures, and expense policies.
• Process Improvement & System Optimization :
• Identify opportunities for automation and efficiency improvements in the AP and credit card expense management process.
• Support the implementation of AP software or ERP systems used in the A&E industry (e.g., Deltek Vision / Vantagepoint, SAP, Oracle, Concur, Expensify).
• Ensure adherence to best practices and internal financial policies.
• Reporting & Audit Support :
• Prepare monthly and quarterly AP and credit card expense reports for management review.
• Assist in external audits by providing necessary documentation and explanations.
• Ensure all credit card transactions are documented, approved, and properly classified.

Required Skills / Abilities :

Preferred Qualifications :

Education and Experience :

Benefits :

We are a mid-sized consulting firm providing water, wastewater, civil, transportation, and structural engineering services throughout the West including Oregon, Washington, Idaho, Nevada, and Utah. We provide client-focused solutions in surface water, water and wastewater engineering, as well as transportation planning, roadway, bridges and vertical structures, site civil design, construction management, electrical, controls, and surveying. Our clients include federal, state, and local agencies as well as small and medium sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do from work to play our staff finds ways to be more human and balanced.

Keller Associates, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.