Supervisor, Grants Management

Grants Management Supervisor

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

Under the direction of the Manager, Grants Management (GM), this position supervises and coordinates the work of a team of Grant Accountants (GA) in administering grants and contracts to ensure efficiency, effectiveness and compliance with funder requirements. This position serves as the primary contact and liaison for the program director, management staff, funders and grantors for the program area assigned. The GM Supervisor is responsible for interviewing, hiring, and training new team members as well as performing periodic performance evaluations and administering disciplinary actions as necessary.

Essential Duties And Responsibilities

The GM Supervisor is responsible for all fiscal / financial aspects of the program area assigned. Program Area assigned may be any of the following : Head Start, Family Well Being, Resource & Referral, or All Other (consists of various other agency mission-supported stand-alone grant). Key responsibilities include the following :

• Supervise and direct the work of Grant Accountants assigned to the team and program area ("team"). Work includes the following : 45%
• Lead team in developing financial reports and dashboards that meet the needs of and effectively convey financial results and information to the program director and managers.
• Lead team in completing monthly projections that roll up into agency projections. Provide GM Manager and CFO with monthly summary of projection results and recommendations including a plan for over / under spending.
• Lead and facilitate monthly meetings with program director and / or managers to review and discuss fiscal management of program area including a presentation on financial statements and projection results and recommendations.
• Review, approve, and post Journal Entries / Vouchers and other adjusting entries necessary for grants under the program area. Perform periodic review of general ledger transactions as determined necessary for accuracy and reporting to funders. Provide instructions and guidance to team member on making corrections or adjustments in order to comply with accounting rules and funding terms and conditions.
• Lead team in working with GM Manager, CFO, and / or FP&A staff with planning and completing annual agency budget. Ensure completeness and accuracy of program area funding in the agency's budget and explain differences subsequent to budget approval by board of directors. o Work with assigned GM staff and program management to prepare budgets for annual refunding applications for existing grant / contract. o Review and approve mid-year or mid-grant-term budget adjustment requests (BARs) to funders. Ensure approved changes are updated timely in Adaptive Insights and agency budget as appropriate. o Review and approve personnel cost allocation methodologies and support for allocation of costs between grants and contracts within program area and across all agency funding. Ensure methodology complies with agency's Cost Allocation Plan, funding terms and conditions, and OMB regulations. Review and approve proposed cost methodology and allocation changes proposed by team or program staff.
• Review and approve monthly, quarterly, and annual reports to funders including invoices, financial statements, and other supporting documentation related to the reports requested.
• Train, coach and mentor new staff assigned to the team to ensure continuity and consistency in grant management within the program area and team structure. Act as lead in overseeing and managing all fiscal aspects of the program area assigned.
• Work includes the following : 15%
• Act as the primary point of contact for program director and managers in fielding questions or requests for information related to program area.
• Review grant or contract with team and program management to ensure compliance with grant and contract funding terms and conditions, OMB regulations, and accounting standards. Stay current and knowledgeable on these and other rules and regulations applicable to management of grants or relate to responsibilities of team. Research and prepare technical accounting solutions as needed when business issues arise.
• Complete grant summary for new grants or significant changes to existing grants and communicate information to staff. Work with Finance and program staff where necessary to ensure systems (AI, MIP, Ultipro, etc.), policies, and procedures are set up or modified for effective and efficient tracking and reporting of new or existing grant.
• Provide oversight and guidance for grant closeouts to ensure compliance with contract and funding terms and conditions.
• Job Specifications
• Education : Bachelor's degree in accounting or finance, or a Bachelor's degree in business with an emphasis in accounting or finance, required. C.P.A. or M.B.A a plus.
• Experience : 8+ years' work experience in accounting specifically with preparation of financial statements including 2 or more years in a Supervisory capacity, preferably in nonprofits. Solid knowledge of Generally Accepted Accounting Principles and OMB Circulars. Solid knowledge of government funding and grant report requirements. Previous audit and budgeting experience a plus.
• Technology Skills : Intermediate knowledge of Excel and Word; proficient in all other Microsoft Office applications (Outlook, etc.). Extensive experience with computerized accounting system including ability to assess new software or features of existing software for implementation. Working knowledge of Abila (previously SAGE or MIP) Fund Accounting a plus. Working knowledge of Adaptive Insights a plus.
• Communication / Customer Service Skills : Superior and effective written and verbal communication including interpersonal skills. Able to interface with others in an effective, open and tactful manner. Ability to establish and maintain effective, cooperative, and diplomatic working relationships with colleagues, supervisor, external contacts with funding sources, and the public.
• General Skills : Advanced analytical and problem solving skills. Attention to details essential. Ability to work under pressure on multiple projects with competing deadlines and to prioritize work effectively and apply a sense of urgency to projects. Must be highly motivated, able to exercise discretion and good judgment, work independently, take initiative, and participate as an effective supervisor / manager and team member. Follow tasks through to completion.

Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including :

At CCRC, passion and meaningful work is rewarded! We offer employees :