Quality Control Administrative Assistant

Quality Control Administrative Assistant

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

We are seeking a detail-oriented and highly organized Quality Control Administrative Assistant to support our Senior Director of Quality Control. This position plays a key role in maintaining quality standards on Clayco projects by ensuring the seamless execution of administrative functions, documentation, and coordination across project teams. The ideal candidate will have prior experience working in the construction industry and a basic understanding of quality control processes.

The Specifics of the Role

• Provide direct administrative support to the Senior Director of Quality Control, including scheduling, email correspondence, travel coordination, and meeting preparation.
• Assist in managing and organizing quality control documentation, reports, inspection logs, and punch lists for various construction projects.
• Track and monitor quality control metrics, deadlines, and compliance requirements across active projects.
• Coordinate with field staff, project managers, subcontractors, and quality control inspectors to ensure timely documentation and communication of findings.
• Maintain and update quality control databases, templates, and systems to ensure data accuracy and accessibility.
• Help prepare presentations, reports, and project summaries for internal and client-facing meetings.
• Organize department files, monitor document control procedures, and assist with audits or internal reviews.
• Support the onboarding process for new QC staff and ensure training materials are distributed and current.
• Perform general administrative tasks such as filing, data entry, supply management, and invoice processing.

Qualifications

Preferred Skills

Some Things You Should Know

Why Clayco?

Benefits

Compensation