Employee Information Systems Clerk (Immediate Opening)

Employee Information Systems (EIS) Clerk

The Employee Information System (EIS) department manages employee data across the life-cycle including recruitment, selection, onboarding, development, recognition, and termination, and actively support achieving IDEA's strategic business objectives. Employee data is an organizational asset and EIS team is one of the main stewards of this data, ensuring accuracy and usability. The EIS team setup new hires and personnel changes across employee data systems and our goal is that 100% of all employees have the technology, access, and tools available by their work start date; have accurate and updated data and process all employee personnel changes on time and accurately. The EIS team manages employee data governance and quality, and the administration, interface, and integration of employee data systems. The EIS team also manages the development, generation, and reporting of staff data submissions for state, federal, and internal people data reporting. The EIS team also develops employee data insights and predictive analytics. The EIS team champions a culture of continuous improvement and data-driven decision making.

The Employee Information Systems (EIS) Clerk is responsible for timely employee setup and ensuring employee data accuracy across our employee systems. The EIS Clerk provides excellent customer service, business partnership, training and support to varied audiences across the organization. The main stakeholders with which the EIS Clerk will interact, partner, and collaborate are School Leaders, Executive / Campus Assistants, Payroll, Benefits, Compensation, Staffing & Recruiting, Central Leaders, and HR Application Administrators. He / she will also provide execution support for specific projects across the full project life-cycle. EIS Applications include but are not limited to staff data, payroll, compensation, benefits, applicant tracking, employee onboarding, absence management, time and attendance, performance, compensation, and succession planning.

This is a full-time remote position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland / Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

Accountabilities

Essential Duties

• 100% of new hires and employee changes are set up in our EIS systems by first day of school or first day of professional development.
• Process all new hires and employee changes in our various employee data systems by the EIS deadline set for each employee group during the beginning of year hiring season, and within two days of employee onboarding completion during off-cycle hiring. The EIS Clerk is responsible for ensuring all employee data is accurate, including, but not limited to, employee demographic, position assignment, pay, time off allocation, retirement, employee - manager relationship, termination, employee data structure and other organizational data points.
• Document, verify, and setup all new hires and staff changes and collaborate with the Payroll department to ensure accurate and timely payment for assigned regions.
• Develop and maintain organizational, system and process knowledge and skills to effectively manage multiple processes, systems and projects simultaneously. Key areas include pay calculation for all employee groups, IDEA positions and data management.

Ensure 100% staff data accuracy and integrity across Employee data systems.

Provide excellent customer service and business partnership.

Lead continuous improvement initiatives to improve services.

Competencies

Knowledge and Skills

Required Experience

Preferred Experience

Compensation & Benefits :

Salaries for people entering this role typically fall between $18.49 / hr and $23.11 / hr, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment. Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https : / / ideapublicschools.org / careers / benefits / .

Application process :

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.