Operations Analyst
Mayvue is seeking an Operations Analyst to ensure our financial and operational processes run smoothly, providing the backbone for delivering consistent value to state and local transportation clients. This position is 100% remote with Mayvue's office in Pittsburgh, PA.
In this hands-on role, you will own time and billing accuracy, keep our tools and data aligned, and provide the operational signal that helps leaders and PMs make decisions. As a company, we are in a unique position. We have a startup culture, but our team is built from experienced people who manage a steady stream of mission-critical work. Our growth is real, and we are looking for someone who sees the opportunity and wants to help us scale well. In this role, you will be a key member of the company and team.
You Will Be A Good Fit If :
- You thrive on crisp execution, clear numbers, and clean systems
- You communicate directly, follow through, and hold others to the standard
- You are organized, deadline driven, and comfortable juggling multiple priorities with guidance
- You are fluent in spreadsheets and light dashboards, and you like making messy data usable
- You enjoy partnering with PMs, Finance, and Leadership to keep work moving
Responsibilities :
Review and audit weekly time and project data, ensuring accuracy and completeness across the organizationSupport the preparation and reconciliation of monthly invoices, surfacing discrepancies and coordinating resolution with project leadsMaintain accurate project assignments, billing structures, and resource allocationsServe as a point of contact for accounting partners, assembling and providing documentation required for monthly and annual closesMonitor financial transactions, reconcile accounts, and ensure incoming payments are matched against outstanding invoicesTrack accounts receivable and coordinate professional follow-up communications on overdue itemsAdminister contracts, statements of work, and renewals, maintaining visibility into key dates and deliverablesSupport vendor management including onboarding, documentation collection, and monitoring of active agreementsAssist in compiling and coordinating responses to RFPs, RFIs, and related requests, ensuring accuracy and timely submissionDevelop and maintain operational dashboards and reports to provide leadership with insight into utilization, cash flow, and key performance metricsAssist with compliance activities including evidence collection, access reviews, and policy acknowledgmentsProvide operational support for onboarding and offboarding employees, ensuring processes are consistent and well documentedCoordinate logistics for company travel, events, and reimbursementsKeep internal process documentation current so team members can self-serve and work consistentlyQualifications :
2 to 5 years in business operations, finance operations, or professional services operationsStrong quantitative skills; able to reconcile data across multiple systems and spot patterns, gaps, and anomaliesProficient with spreadsheets and basic BI / reporting; comfortable building clean, reusable models and dashboardsWorking knowledge of core accounting concepts, including invoicing, AR / AP, reconciliations, and accrualsExperience with time tracking and project billing in a services environmentClear, concise communicator who can drive follow ups and get to resolution with cross-functional teamsProcess minded with a knack for documenting SOPs and improving workflows without adding frictionExposure to compliance frameworks or audits is a plus, including evidence collection and access reviewsFamiliarity with public-sector procurement and RFP processes is preferred, not requiredOrganized, deadline driven, and comfortable managing multiple priorities with minimal handholdingBachelor's degree in Business, Finance, Operations, or equivalent practical experienceBenefits :
Unlimited PTOLife Insurance at no cost to employeesShort-term and long-term disability at no cost to employeesPaid maternity and paternity leaveHealthcare insurance (Premiums are partially paid for by Mayvue)Dental and vision at no cost to employees and dependentsOptional supplemental life insuranceReceive $1,000.00 per year for Continuous Learning AllowanceReceive 1 day paid per year as a Community Service AllowanceOnsite gym in Pittsburgh officeHealth Savings Account and Dependent Care Flexible Savings AccountEmployer contributions to your 401(k) up to 50% of contributions on the first 5% deferredHave your favorite snacks and beverages when you work in our Pittsburgh HeadquartersHybrid / remote work availableFlexible scheduleMayvue provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.