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Administrative Assistant / Accounts Payable

Administrative Assistant / Accounts Payable

Robert HalfMorgantown, PA, US
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Job Description

Job Description

Administrative Assistant / Accounts Payable Clerk (Automated Machinery Company)

The Administrative Assistant and Accounts Payable Clerk is a dual-role position responsible for handling various accounting tasks related to accounts payable and data entry. Providing comprehensive front desk reception management and support services to ensure efficient operation of company office functions. This role requires a highly organized, detail oriented, and proactive individual with excellent administrative and basic accounting skills. The position requires independent logical thinking, a willingness to be a team player, working efficiently with little or no supervision and strong communications skills. This position shall report to the Controller. This team member shall be based out of our headquarters in Morgantown, PA.

Responsibilities : Administrative Assistant

  • Serve as the first point of contact for the company, managing front desk operations, greeting visitors, and directing them appropriately.
  • Handles copies, scanning and clerical duties within the office.
  • Answers multi-line phone system and directs calls or relays messages, as circumstances dictate. Must interact cordially and communicate professionally.
  • Clerical administrative duties for office personnel as needed.
  • Inventory kitchen and office supplies.
  • Tracking of employee PTO.
  • Working with HR to help with company meetings and other projects.

Responsibilities : Accounts Payable Clerk

  • Manage accounts payable by using accounting software.
  • Establishing and maintaining relationships with new and existing vendors.
  • Comparing purchase orders, prices, terms of payment and other charges.
  • Processing payments to vendors by check or ACH as requested.
  • Keep accurate files of invoices, payments, and vendors.
  • Balancing of intercompany AP transactions.
  • Minimum 2 years prior administrative / office experience.
  • Minimum 2 years of experience in accounts payable manufacturing preferred.
  • Knowledge of SAP experience a plus.
  • Knowledge of Microsoft products (Outlook, Excel and Word).
  • Strong IT orientation with automated accounting systems.

    • Contact Sandi Nush 302-985-5234

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    Administrative Payable • Morgantown, PA, US