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Administrative Assistant III- Family Medicine

Administrative Assistant III- Family Medicine

University of Maryland Faculty PhysiciansBaltimore, MD, US
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Administrative Assistant III - Family Medicine

Provides senior level administrative support to a single executive, physician or team. Performs advanced administrative tasks, such as preparing correspondence, reports and memos, responding to and screening telephone calls. Requires working knowledge of institution policies, practices and procedures. Collects, compiles and analyzes complex information of a highly confidential nature. Performs special projects of a highly skilled nature. Exercises considerable discretion and independent judgment. May serve as lead worker to lower level administrative staff in the same department; and other duties as assigned.

Education and / or Experience

  • High school diploma or general education degree (GED) required
  • Three to five years related administrative experience; medical office experience is preferred
  • Accurate typing and data entry skills
  • Excellent organization skills
  • Working knowledge of software used by department
  • Proficiency in MS Office (Word / Excel / PowerPoint / Outlook) is a must; working knowledge of internet research tools
  • Knowledge of general customer service practices
  • Ability to deal effectively and diplomatically with team members and public
  • Ability to work in a team environment. Must be self-motivated and a self-starter
  • Attention to details
  • Self-starter and ability to work independently in a dynamic and rapidly changing environment

Essential Functions

  • Edit, format, and review a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
  • May draft and sign routine correspondence and replies to inquiries which do not require technical program knowledge if directed by supervisor.
  • Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Independently creates reports as needed.
  • Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
  • Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material.
  • Orders and maintains supplies and arranges for equipment maintenance. Reads and routes incoming mail, faxes and messages. Maintains filing system in an organized manner.

    • Total Rewards

    The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographical location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education / training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employee's life, career and retirement. More information can be found here : https : / / www.umfpi.org / jobs / summary-employee-benefits

    Seniority level

  • Mid-Senior level

    • Employment type

  • Full-time

    • Job function

  • Administrative

    • Industries

  • Hospitals and Health Care

    • J-18808-Ljbffr

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