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Administrative Assistant
Administrative AssistantSnelling • Lubbock, TX, US
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Administrative Assistant

Administrative Assistant

Snelling • Lubbock, TX, US
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Job Description

Job Description

Administrative Assistant

Location : Lubbock, TX

Schedule : Full-Time, Onsite

Compensation : $17-18 (DOE) + comprehensive benefits

Join a proven industrial team that values expertise, accountability, and results. In this front-office role, you’ll be the first point of contact for customers and vendors while keeping the back office running smoothly—owning phones, records, light accounting support, and job packet assembly for service and project work.

The Opportunity

You’ll keep the office organized, responsive, and efficient—supporting internal staff and external customers, maintaining accurate records, and assisting with invoice / data entry and project documentation so field and shop teams can deliver on time.

Key Responsibilities

Front Desk & Customer Support

  • Answer and route calls quickly and professionally; greet visitors and vendors.
  • Triage inquiries, schedule / coordinate next steps, and ensure timely follow-through.

Records, Documentation & Job Packets

  • Maintain organized, searchable digital / physical filing systems.
  • Assemble complete, accurate job packets for projects and service work; track status and close-out docs.

    • Accounting & Data Entry

  • Enter invoices and job data with high accuracy; assist with basic A / P and A / R tasks.
  • Update spreadsheets, logs, and reports for leadership review.

    • General Office Operations

  • Order supplies, manage mail / shipping, and support day-to-day needs for managers and field teams.
  • Pitch in on special projects that improve workflow and customer experience.

    • Qualifications

    Required

  • 1+ year in an office, receptionist, or administrative support role.
  • Proficient in Microsoft Office (Word, Excel, Outlook); fast, accurate typing and data entry.
  • Professional communication skills, polished phone etiquette, and strong organization.
  • Ability to multitask, set priorities, and adapt to shifting deadlines.

    • Preferred

  • Experience supporting basic accounting tasks (invoice entry, filing, and reconciliations support).
  • Familiarity with job packets / work orders in a service, construction, manufacturing, or industrial setting.

    • How Success Will Be Measured

  • Call response / transfer speed and customer satisfaction.
  • Accuracy and completeness of filing and job packets.
  • On-time, error-free data entry and invoice processing.
  • Reliability, teamwork, and responsiveness to internal stakeholders.

    • What’s In It For You

  • Competitive compensation package.
  • Comprehensive medical, dental, vision, and life insurance.
  • Profit-sharing retirement plan.
  • Generous PTO (vacation, sick, holidays).
  • Real opportunities for professional growth in a collaborative, trust-first culture.

    • Apply Today

    Submit your resume for confidential consideration. Qualified candidates will be contacted promptly to discuss next steps.

    Questions? Call CJ Johnson at .

    About Snelling

    We’re a leading, locally owned recruiting and staffing firm with deep roots in West Texas. Nationally recognized for service excellence, we connect skilled professionals with rewarding opportunities across the region and beyond. Partner with us to move faster, hire smarter, and find the right fit—confidentially.

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    Administrative Assistant • Lubbock, TX, US

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