Health Information Technologist

Job Description

Job Description

About Hoskinson Health & Wellness Clinic

Hoskinson Health & Wellness Clinic is a newly founded, team-based, physician-led, comprehensive health and wellness clinic located in the beautiful community of Gillette, Wyoming .

Our organization was created to provide proactive, patient-centered healthcare resources to meet the growing needs of our community.

Company Mission & Philosophy

Hoskinson Health & Wellness Clinic is owned and operated by physicians united in their commitment to address long-standing gaps in the healthcare system.

Our mission is to help patients live better, healthier lives by delivering comprehensive, coordinated care through a diverse team of specialists and support staff.

We believe that patients are more than their diagnoses and deserve access to education, resources, and time with their care team.

To ensure this mission is met, we :

Integrate advanced, effective technology .

Encourage collaboration among providers and support staff .

Maintain lower patient volumes to allow for more meaningful, personalized care.

Position Summary

The Health Information Technologist plays a key role in maintaining the accuracy and completeness of our electronic medical records (EMR) system. This position is responsible for reviewing, organizing, and entering medical information, ensuring that data from internal and external sources is accurate, secure, and accessible.

The ideal candidate is detail-oriented, familiar with healthcare documentation standards, and skilled at managing information across multiple providers and systems.

Essential Duties & Responsibilities Records Management

Collect, organize, and maintain patient health records (electronic and paper).

Prepare medical records for new and existing patients, including scanning and filing into the EMR.

Ensure records are accurate, up-to-date, and compliant with clinic standards.

Release of Information

Process requests for medical records from patients, providers, and legal entities in compliance with HIPAA and privacy laws.

Verify authorization forms and secure proper approvals before releasing records.

Document all releases within the patient’s chart.

Data Integrity & Quality Control

Perform regular audits to verify data accuracy and compliance.

Identify and correct missing or inconsistent information.

Report EMR system issues or discrepancies promptly.

Confidentiality & Compliance

Adhere strictly to HIPAA and all federal, state, and clinic privacy regulations.

Follow proper procedures for data access, security, and confidentiality agreements.

Communication & Collaboration

Act as a resource for physicians, nurses, and staff seeking access to patient records.

Assist patients with record-related questions or requests.

Coordinate with external organizations (e.g., insurance companies, law firms) for authorized record sharing.

Record Archiving

Archive inactive or old records per clinic policy.

Oversee secure destruction of outdated records following retention regulations.

Perform other related duties as assigned.

Education, Certifications & Licenses

Required :

High school diploma or equivalent.

Knowledge of HIPAA regulations and medical terminology .

Preferred :

Certification in Health Information Management (HIM) or Medical Records .

Experience

1–3 years of experience in a medical office, clinic, or health information management role.

Experience working with electronic medical records (EMR) required.

Prior experience with release of information requests preferred.

Skills & Abilities

Excellent organizational skills and attention to detail.

Strong verbal and written communication abilities.

Knowledge of healthcare privacy laws (HIPAA).

Proficiency with EMR software and medical records systems.

Ability to multitask , prioritize , and manage time efficiently.

Effective problem-solving skills, especially when resolving record discrepancies.

Benefits

Health Insurance : 100% employer-paid premiums, including medical, dental, vision, STD, LTD, and life insurance.

Supplemental Coverage : Optional plans (hospital, cancer, accident, voluntary life).

Retirement Plan : Competitive company match — no waiting period .

Paid Time Off (PTO) : Generous PTO policy.

Professional Development : Assistance for continuing education or certifications (with HR approval).

The Clinic is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. The Clinic is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Human Resources at 307-387-9850.