Executive Assistant to the CEORed Rock Behavioral Health Services • Oklahoma City, OK, US

Executive Assistant to the CEO

Red Rock Behavioral Health Services • Oklahoma City, OK, US

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Executive Assistant

The Executive Assistant provides high level administration assistance to the CEO. They ensure priorities of the CEO are met, assists the CEO with strategies and goals of the organization. Serves as a gatekeeper for the CEO to screen visitors and staff to determine what support they need offering polite, professional customer service. Assists the CEO with maintaining a highly functioning calendar to ensure CEO meets obligations and deadlines.

Essential Functions and Responsibilities

As the face of the CEO office must have strong diplomatic, professional skills and present well to employees, outside visitors and stakeholders
Ensure the CEO is prepared for upcoming meetings and has the necessary background info gathered for an efficient meeting.
Ensuring accuracy when creating correspondence, memoranda, reports, copies and distributes information as directed, including mass mailings or internal communication; utilizes various word processing, data bases and spreadsheets when required; has operating knowledge of advanced copy machines, fax, shredders, and other appropriate office equipment.
Assist the Executive Assistant as needed
Sets up and maintains CEO area files and assures they are easily accessible
Completes special or ongoing projects as assigned, which require advanced skills
Assists with office opening / closing responsibilities as pertains to assigned area, which includes securing confidential items
Make travel arrangements for the CEO as requested.
Performs other duties as required

Qualifications

College degree, paralegal or equivalent work experience

Two years administrative office experience, preferred in a medical environment

Must have excellent time management and ability to meet deadlines

Must possess strong verbal and written communication skills

Must have strong organization skills and the ability to multitask

Must have strong initiative and the ability to work independently

Must be skilled in Microsoft Office, Outlook, Excel and other general office programs

Experience in a position, which requires attention to multiple tasks

Excellent interpersonal and communication skills

Commitment to the mission of Red Rock BHS

Advanced knowledge in computer hardware / software use, preferred

Physical Requirements

Must have the ability to stand or sit for long periods of time

Must have the ability to lift, push, or pull a minimum of 25 pounds

Ability to travel approximately 10% of the time

Ability to use telephone, PC, fax machine, copy machine, and printer

How We Take Care Of You!

We pay a generous portion of your Health Insurance

Low-cost Dental and Vision Insurance

Retirement Plan with employer contributions equal to 5% of annual salary

Student Loan Repayment Options

No Cost Employee Assistance Plan

3 Weeks Paid Time-Off (increases annually between years 2-10)

9 Paid Holidays

1 Floating Holiday to use at your discretion.

4 Rest and Relaxation Days

3 days of Education Leave

4 hours of Volunteer Leave

Eligible for Pay Increases and Bonuses Annually

Employer Paid Long-Term Disability and Life Insurance

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

Red Rock Behavioral Health Services does not discriminate based on race, color, national origin, religion, gender, gender identity, age, marital / familial status, sexual orientation, or disability.

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Executive Assistant • Oklahoma City, OK, US