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Administrator
AdministratorJ.C. Cannistraro LLC • Waltham, MA, US
Administrator

Administrator

J.C. Cannistraro LLC • Waltham, MA, US
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Job Description

Job Description

Salary :

About J.C. Cannistraro

As Bostons leading industrial mechanical contactor, Cannistraro is the premier provider of mechanical construction solutions. Specializing in HVAC, plumbing, and fire protection, our in-house fabrication capabilities and cutting-edge technology are designed to streamline your next construction project. At Cannistraro, a trade is any skill, in any role, contributing to our companys betterment and to the care of our customers. Everyone at Cannistraro works in a trade; we believe that everyone can maximize the value of their contributions and most significantly improve their own wellbeing by continuously sharpening their craft and growing in their trade.

About the Administrator Role

Are you highly organized, detail-oriented, and ready to make an impact behind the scenes? Were looking for a proactive Administrator to join our dynamic team! In this role, youll play a vital part in keeping our projects running smoothly supporting project managers, maintaining essential documentation, and ensuring our internal processes stay on track. If you thrive in a fast-paced environment and enjoy being the go-to person for getting things done, this is the opportunity for you.

What You'll Do

  • Review and process subcontracts and purchase orders in CMiC and distribute to all required parties via DocuSign.
  • Manage and track change orders, coordinating with vendors and subcontractors for signatures and documentation.
  • Handle new project setup, including project contacts, key players, and maintaining the project tracker.
  • Serve as the main point of contact for Legal and Accounting teams to collect project-specific documentation (sales tax certificates, OCIP enrollment, insurance, etc.).
  • Provide backup support to other Administrators as needed to ensure consistent project operations.

What You Bring

  • 13 years of experience in an administrative or project support role.
  • High school diploma or equivalent (additional education or relevant experience a plus).
  • Excellent written and verbal communication skills you know how to keep everyone on the same page.
  • Strong ability to multi-task, manage shifting priorities, and meet deadlines.
  • Keen attention to detail and solid organizational skills.
  • Proficiency in Microsoft Office and PDF software (e.g., Bluebeam).
  • Experience with CMiC and / or knowledge of the construction industry is preferred, but not required.

    • Why Join Us?

    At Cannistraro, we take pride in building more than just great projects we build lasting relationships and rewarding careers. Youll join a supportive team that values collaboration, growth, and continuous learning. We offer competitive pay, comprehensive benefits, and opportunities to grow within a company that recognizes and rewards your contributions.

    Come be part of a team where your organizational skills and attention to detail truly make a difference!

    If you require accommodations due to a disability to complete the application process, please contact Human Resources at 617-926-0092 or submit a request in writing to careers@cannistraro.com. J.C. Cannistraro, LLC is an E-Verify Company.

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    Administrator • Waltham, MA, US