Executive Assistant to the President & COO

Job Description

Job Description

Ministry Position Description

The Colson Center equips Christians with the clarity, confidence, and courage they need to live like Christians in this cultural moment. All employees are part of our ministry effort, and each are assigned significant responsibilities to move our mission and vision forward. This description lays out the key ministry areas this position leads and supports.

| Position : | Executive Assistant to the President & COO

| Location : | Colorado Springs, Colorado

| Position reports to : | President & COO

| Date written : | October 2025

MINISTRY POSITION SUMMARY :

The Executive Assistant will provide high-level administrative and project management support to the President and the COO. The Executive Assistant will provide comprehensive support for the President, including serving as a key point of contact for internal and external constituencies. The Executive Assistant also will support the COO, who is responsible for managing and executing operational capacity with excellence. The ideal individual will be proactive and anticipatory in approach, possess excellent judgment in a variety of situations, demonstrate superior written and verbal communication skills, have a high attention to detail, exemplify an energetic, poised, and positive demeanor, and demonstrate the ability to balance multiple priorities. As a representative of the ministrys leadership, the successful candidate also must maintain the highest level of confidentiality and diplomacy regarding all ministry matters.

Key Ministry Responsibilities

Perform all administrative duties to support the President and COO, enabling them to be highly effective in executing their roles. Manage the calendars of the President (schedule calls, plan meetings, etc.) and COO. Plan, coordinate, and ensure that the Presidents and the COOs schedules are thoughtfully and effectively constructed with an eye to supporting expressed priorities. Provide a gatekeeper and gateway role, creating win-win situations for access to the Presidents and the COOs time and attention. Work closely with the President to keep him well-informed of upcoming commitments and responsibilities, following up appropriately. Prepare the President for meetings by providing preparatory information. Research, prioritize, and manage responses to incoming correspondence and requests. Research through Virtuous CRM major donor contributions and inform the President and COO of any information concerning major donors. Provide a bridge for smooth communication and project management between the President, the COO, and internal teams, demonstrating leadership to maintain credibility, trust, and support with staff. Serve as key point of contact for the Board of Directors and provide leadership to build relationships crucial to the success of the ministry. Frequently compose, proofread, and finalize complex correspondence, documents, meeting minutes, reports, and board meeting materials, using experience and judgment. Manage multifaceted program logistics and calendars for meetings and conferences, including arranging travel and catering and setting up and breaking down meeting rooms for the Presidents and COOs meetings. Make travel arrangements for President and COO. Meticulous management of records for President, COO, and the Board of Directors Other duties and special projects, as needed..

Guidelines for All Employees

The Holy Bible, Statement of Beliefs / Faith, Employee Handbook, KPIs for role, Motivated by the mission of The Colson Center

MINIMUM QUALIFICATIONS

The successful candidate will have the following minimum qualifications :

• Bachelors degree
• 10+ years of experience in an executive-level support role with demonstrated track record of success
• Interest, comfort, and strength working in a dynamic high growth environment
• Excellent analytical, project management, and problem-solving skills
• Familiarity with financial documents and previous exposure to the operational activities of an organization (IT, HR, Finance)
• Ability to represent the ministry professionally; maintaining confidentiality and handling sensitive matters with discretion and diplomacy
• Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, consultants, and donors
• Self-starter; highly motivated and resourceful team-player able to manage multiple projects and conflicting priorities under deadline in a fast-paced environment
• Strong judgment : able to think and work independently, multi-task, prioritize, and follow through to effectively manage workflow
• Strong organizational skills with attention to detail, accuracy, protocol, and a commitment to high quality work
• High fluency with Microsoft Office software and proficiency using online databases including Virtuous
• Forward-looking thinker who actively seeks opportunities and proposes solutions

Position Classification : Full-Time Exempt

Salary Range : $70,000 - $80,000

Benefits : Medical, Dental, Vision, HRA, 403b, Disability, PTO

Flexible work from home options available.