Contract Administrator I

Description

JOB SUMMARY

Supports the Contract Administration team with contract proposal preparation, contract and supplier negotiations including terms and conditions, administration of major contracts, supplier management and collaboration with other departments while adhering to Sewer District contracting standards. Maintains the contract database and associated files, including renewals in conformance with appropriate standards, policies, procedures and applications. Responsible for the execution of work orders, requisitions and receiving processes. Performs other duties of a similar nature as may be required.

ESSENTIAL FUNCTIONS

Contract Bid Process Responsibilities

• Follows and executes the contract bid and quote process, including preparation of bid packages. Generates contract / change review documentation. Reviews customer specifications and government regulations.
• Organizes and participates in both formal and informal reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project.
• Assembles accurate contract asset lists and official contract / correspondence files.
• Collects and assembles templates and procedural documentation to support the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors.
• Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process.
• Assists with generating requests for qualifications and Requests for Proposals for related professional services. Interfaces with Sewer District departments as necessary to assist with contract and / or proposal processing and to obtain required approvals.
• Participates in the communication process during the review stages of the proposal document. Attends progress, pre-bid and pre-construction meetings.

Contract Administration

Contractor Oversite Responsibilities

MINIMUM JOB REQUIREMENTS

EDUCATION

related field.

outlined in the Education Equivalencies Policy.

EXPERIENCE

Candidate must possess (1) one year of contract administration experience in an engineering, maintenance, utility environment or similar industry, including a combination of the following; best practices, vendor selection, contract negotiation, asset management, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, procedural documentation, renewals and contract language.

OTHER REQUIREMENTS

KNOWLEDGE, SKILLS AND ABILITIES

PHYSICAL AND MENTAL REQUIREMENTS

During the course of performing the essential functions of this position the employee must be able to compile, compare, copy, compute, analyze, synthesize, coordinate, instruct and negotiate. Ability to communicate while exhibiting strong interpersonal skills is required. Physical work will need to be performed, such as standing, sitting, walking, reaching fingering, talking and hearing. Ability to lift up to 10 lbs. on an occasional basis. Position will require visual demands of near acuity, far acuity, depth perception, color vision and accommodation. The position is primarily office work; however, the position requires visiting Sewer District sites up to 10% of the typical workday. While working in the field the employee may be exposed to extreme weather, wet and / or humid conditions and confined / restricted working environments.

Pay Range : USD, Commensurate with Experience

$62,540 - $78,175

Our Equal Employment Opportunity Statement

Our Accessibility Statement

Our Education Equivalencies Policy

Our Employee Benefits & Wellness Programs

We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life / work balance.

NEORSD supports the use of hybrid work as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepares the agency to operate during emergencies. This position may be authorized for hybrid work. hybrid eligibility will be discussed during the interview process.

DISCLAIMER : The information outlined in this job description indicates the general nature and type of work performed by employees within this classification. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.