Sales & Production Administrator | Full-Time | Events by RHC NY

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

EVENTS BY RHC is a boutique off-premise caterer based in New York City. Inspired by international cuisine, modern dining and exceptional service, we proudly bring a modern take to event dining. The brand is based on knowledgeable and passionate people offering impeccable service, deliciously different menus and a creative culture. We are currently seeking an individual to support our Sales and Production team.

This role pays an hourly rate of $28.00 to $30.00.

Benefits for full-time roles : Health, dental and vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

This position will remain open until November 21, 2025.

Responsibilities

• Print and assemble event binders
• Print and pack menus for events
• Pack and organize staff uniforms
• Maintain event signage (cleaning, storing, organizing)
• Charge and pack communication radios
• Initiate Run of Show documents by inputting concrete timing details (e.g., staff arrivals, deliveries)
• Coordinate with the warehouse on pack-outs and schedule deliveries
• Ensure all Tao events from Tripleseat are reflected in RHCs Tripleseat system
• Run weekly reports on event status updates (to compensate for reduced CX functionality)
• Manage the front office calendar
• Maintain the Definite Event Calendar
• Provide initial responses to Chelsea Square venue wedding inquiries
• Assist with administrative tasks related to Sales PO processing
• Prepare and run sales reports from Tripleseat (e.g., inquiry / conversion metrics) in advance of sales meetings
• Maintain and update the venue database (contacts, pricing, guest counts) and coordinate updates with the Marketing team to ensure website accuracy
• Provide weekend support as needed based on business demands
• This is an on-premise position

Qualifications

Strengthened by Our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.