Travel Coordinator (53141)

Travel Coordinator

ERS currently offers opportunities that include flexible work schedules. ERS is open for business five days a week, 8 : 00 am to 5 : 00 pm, to meet customers where they need us : in person, on the phone, in their communities, and online.

ERS is seeking a Travel Coordinator to perform highly complex (senior-level) accounting work within the Accounts Payable section of Finance. Serves as one of the agency's primary point of contact for travel-related business activities, supporting internal divisions with high volumes of domestic and international travel logistics. The Travel Coordinator regularly interacts with employees across all levels of the agency to provide guidance and resolve travel-related inquiries. Responsibilities include coordination of travel arrangements and advances, as applicable, and processing travel using travel management software and ensuring compliance with applicable policies. The role operates in a fast-paced, service-oriented environment that encourages initiative, process improvement, and independent problem-solving. May have direct communication with ERS Board members and Executive Leadership. Work is performed under the limited supervision of the Accounts Payable Supervisor, with considerable latitude for independent judgment.

Essential Responsibilities include, but are not limited to :

• Communicates current ERS and State of Texas travel rules to agency travelers and ensures the ERS travel website remains up to date.
• Supports agency travelers with a high volume of complex and international travel arrangements.
• Utilizes the ERS Travel system, Concur, and CAPPS Financials
• Acts as a Program Administrator for Concur and works with support teams on updates and maintenance.
• Provides periodic training to agency travelers and division travel coordinators.
• Prepares travel advance vouchers and purchase vouchers for reimbursing airfares, hotels, and rental cars.
• Prepares journal entries and general ledger transactions.
• Performs and reviews monthly / quarterly reconciliations of accounts between General Ledger, subsidiary ledgers and Comptroller.
• Monitors account receivables for vendor reimbursable travel expenses.
• Audits employee travel vouchers and other required travel forms.

Other Duties and Responsibilities :

Required Minimum Qualifications : Your application for employment must reflect how you meet each of the following minimum qualifications :

Preferred Qualifications : Your application for employment should reflect how you meet the following preferred qualifications :

All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

In accordance with state law, authorization for telework may not be awarded to an employee as a condition of hiring. As an agency process, new employees complete a 30 day fully onsite period before evaluation for a telework agreement. This position may require access to privileged, confidential, or sensitive data. ERS will conduct either a TXDPS or FBI criminal history check on all new hires. For more information about this policy inquiries can be made to employment@ers.texas.gov.

Military Occupational Specialty Codes : Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Human Resources at employment@ers.texas.gov with questions or for additional information.

Ready to join the dedicated, customer-focused team at ERS? Submit the following to the ERS Human Resources Office :

If you apply for an ERS position via Work in Texas, you will also need to complete a supplemental questions form. For more details, refer to the instructions in the email you receive from CAPPS Recruit.

Please contact a Human Resources representative if you need assistance or require accommodation during the application process.