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Contract Specialist

Contract Specialist

Kaiva TechKing George, VA, US
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Job Description

Job Description

Kaiva Tech, LLC is seeking a Contract Specialist

Position Summary :

The Contract Specialist supports the full acquisition lifecycle for federal procurement

activities, ensuring compliance with the Federal Acquisition Regulation (FAR) and agencyspecific policies such as the Department of Education Acquisition Regulation (EDAR). This position provides expert acquisition planning, documentation, and advisory services to program offices. Depending on experience, the Contract Specialist may independently lead complex acquisitions, support negotiation efforts, and mentor junior staff to ensure consistent and compliant contracting practices across the organization.

Essential Duties and Responsibilities :

  • Develop and review acquisition documentation, including Statements of Work

(SOW), Independent Government Cost Estimates (IGCE), Justifications and Approvals (J&A), and Acquisition Plans (AP).

  • Conduct and document market research to support acquisition strategy development and competition determinations.
  • Perform cost and price analyses, prepare negotiation memoranda, and support

    • award recommendations.

  • Support or lead Contract Review Board (CRB) processes and ensure the integrity

    • and completeness of contract files.

  • Oversee post-award activities, including contract modifications, reporting, and

    • closeout actions.

  • Coordinate with program, legal, and policy staff to resolve acquisition issues and

    • ensure compliance.

  • Track and report procurement milestones to leadership, ensuring timely completion

    • and adherence to requirements.

  • Mentor junior and mid-level specialists, promoting knowledge sharing and process

    • standardization.

  • Maintain accurate and up-to-date records in the Federal Procurement Data System

    • (FPDS), PRISM, or equivalent acquisition systems.

  • Stay current on updates to FAR, EDAR, and other procurement regulations and

    • apply them appropriately.

  • Complete required timesheets, compliance training, and reports as assigned.
  • Other duties as assigned.

    • Knowledge and Critical Skills :

  • Comprehensive knowledge of the FAR, EDAR, and federal acquisition lifecycle

    • processes.

  • Strong analytical, negotiation, and policy interpretation skills.
  • Excellent written and verbal communication skills with the ability to interact

    • effectively with federal officials, stakeholders, and team members.

  • Proficiency with Microsoft Office Suite and federal acquisition systems such as

    • FPDS, PRISM, or equivalent tools.

  • Ability to manage multiple priorities and deadlines in a fast-paced remote

    • environment.

  • Demonstrated ability to provide acquisition guidance, mentorship, and process

    • improvement recommendations.

    Education & Work Experience Mid-Level Contract Specialist :

  • Bachelor's degree in Business, Acquisition, Finance, or a related field.
  • 3–7 years of experience in federal contracting or procurement support.
  • Experience preparing solicitations, performing cost / price analysis, and managing

    • post-award activities.

  • FAC-C (Professional) or DAWIA Level II certification preferred.

    • Senior Contract Specialist :

  • Bachelor's degree in Business, Public Administration, or related field.
  • 8–10 years of experience in federal acquisition management, including experience

    • leading complex procurements.

  • Demonstrated expertise in acquisition strategy, policy interpretation, and contract

    • administration.

  • FAC-C (Professional), DAWIA Level III, or equivalent certification required.

    • Certifications, Licenses

  • FAC-C (Professional) or DAWIA Level II / III equivalent preferred or required

    • depending on level.

  • Must have Active Public Trust Clearance or Security Clearance.

    • Work Environment :

  • Employee will primarily work remotely in collaboration with federal and contractor teams. Work involves virtual meetings, digital document management, and coordination across distributed teams. Occasional travel or on-site support may be required.

    • Physical Demands :

  • The employee must be able to operate standard office equipment, work on a computer for extended periods, and communicate effectively in a virtual environment. Reasonable accommodations will be made as required by the Americans with Disabilities Act (ADA).

    • Job Posted by ApplicantPro

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    Contract Specialist • King George, VA, US

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