Production Assistant, SFS

Production Assistant, SFS

New York, United States

ABOUT SOTHEBY'S

Established in 1744, Sotheby's is the world's premier destination for art and luxury. Sotheby's promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby's believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

The Valuations department at Sotheby's is responsible for working with clients and specialists across all categories globally to provide valuation services and more for our clients. As a member of the Production team within the Valuations department, this role will be responsible for inputting and editing Valuations data accurately and in a timely manner to produce high-quality valuation documents for release to internal and external clients and government regulatory agencies alike. This role will work primarily to support the valuations needs of Sotheby's Financial Services ("SFS"), but will also work with Specialist departments, Account Managers and within the Production team to compile the necessary documentation for valuations.

About Sotheby's Financial Services : SFS enables clients to unlock the liquidity in their fine art and collectible assets through technology and innovation. With the spirit of a fintech startup, the stability of a large established organization, and its position at the center of the art ecosystem, the SFS team unites around the goal of leading the future of art financial services.

RESPONSIBILITIES

Work closely with SFS and a designated team of Account Managers and Administrators to accurately input and update valuations data received from SFS, Specialist departments and clients from hand-written notes, documents and spreadsheets while adhering to stringent deadlines and style guidelines

Act as technical point-person, providing guidance to the designated team regarding the production component of valuations

Coordinate with Specialist department Administrators to determine their Valuations document needs and provide assistance and guidance on Valuations requirements, process, and input

Ensure data and formatting is consistent with multiple department styles and that documents are error-free

Proactively review and edit valuations, communicating with SFS or Specialists when necessary to discuss and clarify questions / issues

Ensure output of document conforms with company standards

Provide occasional on-site support for SFS, Account Managers and Specialists during appraisal visits (some travel may be required)

Create, review and edit offline table of contents, affidavit, front and back matter and

biographies for valuation documents

Complete other ad hoc projects as directed by the Head of Production, Head of Department or Director of Operations

IDEAL EXPERIENCE & COMPETENCIES

Bachelor's degree

Strong typing skills

Skilled in the Microsoft Office suite, with strong technical problem-solving skills and the ability to learn new systems and enhancements to existing systems

Mastery of Excel, ability to manipulate data with knowledge and understanding of text functions and v-lookup

Ability to work well under pressure and meet strict deadlines

Ability to prioritize multiple highly important processes and responsibilities to meet deadlines and manage expectations

Ability to work as a team player yet be self-directed to work independently, understanding when to escalate issues appropriately

Detail-oriented, accurate, discreet, dependable and resourceful

Strong oral and written communication skills to be able to communicate across different areas of the business

Positive attitude and strong work ethic

Ability to maintain focus and concentration while performing highly detailed and sometimes repetitive activities

Interest and understanding of fine art, furniture and decorative arts

The proposed base salary for this position ranges from $45,000-$52,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership / union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state / province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.