Program Coordinator

Program Coordinator

Procurement & Business Services

Location : 415 Silver Ave SW

Pay : $54,018.00 - $85,363.00

Close Date : 10 / 07 / 2025

The Program Coordinator performs administrative and educational work in the planning, development, and implementation of assigned programs. Develops, organizes, administers, and evaluates program activities and services. Provides technical guidance to program staff, departments, community members, and program participants. Coordinates one or more specialized programs in compliance with federal and state laws, as well as department policies and procedures. Trains and evaluates staff and volunteers, monitors performance, ensures accurate and timely data entry, and reports deficiencies in program-related data.

Duties and Responsibilities :

Functional Areas

General Services (Procurement & Business Services (Travel Coordinator))

• Review, monitor, audit and approve travel requests and documents for adherence with County policies and procedures.
• Provide technical support on travel matters ensuring timely and accurate processing of travel payments, advances and reimbursements which includes but is not limited to : research and verification of travel costs; ensuring financial institutions have appropriate documents for travel authorizations for access to T-cards; authorization and distribution of T-cards; troubleshooting situations involving travel requests / costs with internal and external parties; and responding to travel administration inquiries from external and internal personnel.
• Generate summaries, analyses and reports related to travel using SAP.
• Develop and propose recommendations for the travel pre-approval workflow process. Monitor workflow and provide updates and orientations to travel liaisons. Set-up new users and coordinate with all department liaisons to ensure timely and accurate communication regarding the travel processes.
• Ensure timely and accurate processing of payments, and financial reporting as required. Administration, training, and oversight of reconciliation of Travel T-Cards.
• Assist with implementation of short and long range goals, objectives, policies and procedures. Ensure travel policies and procedures are efficient and updated in accordance with applicable County policies, State Laws and Statues.
• Represent the department or County on committees or at meetings as necessary.
• Incumbent(s) in this classification may handle sensitive and / or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.
• Any one position may not include all duties listed. However, the allocation of positions will be determined by the amount of time spent performing the essential duties listed above.
• Perform other job-related duties as required or assigned.

The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

Minimum Qualifications :

Any equivalent combination of related education and / or experience may be considered for the above requirements.

Supplemental Information

Preferences :

Screening and Compliance :

Working Conditions :

Equipment, Tools and Materials :