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Site & Production Coordinator

Site & Production Coordinator

ConfidentialCentennial, CO, United States
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The Site & Production Coordinator manages all administrative, logistical, and technical aspects of roofing projects to ensure smooth execution from contract to close-out. This role bridges the office and field by coordinating scheduling, permits, and materials, while also verifying quality, preparing supplements, and completing accurate material take-offs. The Coordinator plays a key role in protecting project margins, minimizing delays, and ensuring client satisfaction.

Pre-Production

  • Verify signed contracts, scopes of work, insurance approvals, and mortgage / HOA documentation.
  • Order permits and confirm code requirements, including mid-roof or final inspections.
  • Enter project setup in AccuLynx (or CRM) with photos, documents, and work orders.
  • Complete detailed material take-offs to verify accuracy before ordering.
  • Issue purchase orders (POs) and work orders (WOs) and track approvals.

Scheduling & Coordination

  • Schedule roofing crews and align them with material deliveries.
  • Coordinate dumpsters, porta-johns, and other site logistics.
  • Communicate daily / weekly schedules to crews, project managers, and customers.
  • Adjust schedules proactively in response to weather delays or production changes.

    • Supplementing & Financial Protection

  • Review insurance scopes against actual project requirements.
  • Identify missing or under-scoped items and prepare supplements.
  • Submit and track supplements to ensure approvals before close-out.
  • Collaborate with sales / estimating to maximize recoverable costs and protect margins.

    • Field & Quality Oversight

  • Conduct job site visits (or review field documentation) to verify workmanship and compliance.
  • Confirm completed work matches contract scope and local code.
  • Document issues and escalate corrective actions when needed.
  • Ensure inspections are passed on the first attempt whenever possible.

    • Close-Out

  • Collect final photos, warranties, and lien releases.
  • Ensure all supplements and change orders are reflected in invoicing.
  • Prepare and submit final invoices promptly.
  • Archive all project files for warranty and compliance purposes.
  • Experience : 3+ years in roofing or construction coordination (admin + field support).
  • Technical Tools : AccuLynx (preferred), Xactimate knowledge (supplements), MS Office / Google Workspace, permitting portals.
  • Knowledge : Roofing systems, insurance restoration process, building codes, material take-offs, and construction documentation.
  • Skills : Strong organizational ability, attention to detail, and ability to communicate clearly with subs, homeowners, and internal staff.
  • Preferred : Previous supplementing or estimating experience; ability to spot scope gaps and verify field quality.

    • Job Type : Full-time

    Benefits :

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
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    Production Coordinator • Centennial, CO, United States

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