Post Closing Specialist

Vaco is currently seeking a Post-Closing Specialist for a corporation in Jacksonville, FL!

Full-time | Monday–Friday, 8 : 30 a.m. – 5 : 00 p.m.

About the Role

A leading law firm is seeking a Post-Closing Specialist to join its commercial real estate and housing practice in Jacksonville, FL.

The Post-Closing Specialist will play a key role in ensuring the accuracy and completeness of all real estate transactions after closing. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Conduct audits of closed files to ensure completeness and accuracy.

Review closing packages to confirm that all documents are properly executed and recorded.

Identify and help resolve discrepancies or issues in closing documentation.

Verify that recording fees are paid and documents are returned promptly.

Reconcile fund disbursements against closing statements and ensure escrow balances are resolved.

Follow up on outstanding post-closing items such as missing signatures or documents.

Address post-closing issues or discrepancies that arise.

Provide clients with final closing documents and title insurance policies.

Ensure all documents are properly saved and named within document management systems.

Prepare and distribute final closing binders to clients.

Communicate with clients and stakeholders to provide updates on post-closing activities.

Coordinate with title companies, lenders, and other parties to complete all post-closing requirements.

Qualifications

Minimum of 2 years of experience in real estate transactions or a related field.

Strong organizational skills and attention to detail .

Ability to work independently and stay engaged without constant direction.

Quick learner with adaptability to new processes and tools.

Excellent written and verbal communication skills.

Technology Skills

Proficiency in Microsoft Office (Word, Outlook, Excel) .

Experience with DocuSign , Adobe Pro , or Kofax .

Familiarity with ShareFile or other secure file collaboration platforms.

Experience with NetDocuments , Centerbase , or similar LMS / document management software is a plus.

Compensation & Benefits

• ? Compensation : Commensurate with experience.
• ? Benefits Include :

Paid Time Off (PTO)

Health, Dental, and Vision Insurance

Life and Disability Insurance

Flexible Spending Account (FSA)

401(k) Retirement Plan with Matching Contributions

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.