Statewide Resources Section Administrative Assistant (Administrative Assistant 3)Government Jobs • Lacey, WA, US

Statewide Resources Section Administrative Assistant (Administrative Assistant 3)

Government Jobs • Lacey, WA, US

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Statewide Resources Section Administrative Assistant

The Department of Ecology is hiring a Statewide Resources Section Administrative Assistant (Administrative Assistant 3) within the Solid Waste Management Program. Location : Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. Schedule : This position is eligible for telework and flexible schedule options. A minimum of three (3) days per week is required in the office. Schedules are dependent upon position needs and are subject to change.

As the Statewide Resources Section Administrative Assistant, you'll play a vital role in supporting Ecology's Solid Waste Management Program (SWM). In this position, you'll provide essential administrative, technical, and communication support to a team dedicated to advancing recycling, waste reduction, biosolids and septage regulation, public education, and environmental justice across Washington. Your work offers variety and challenge - from coordinating publications and managing statewide recycling data to facilitating meetings and serving as the program's SharePoint administrator. You'll help ensure smooth operations, support effective communication and information management, and maintain accurate and organized records.

This role is ideal for someone who is highly organized, detail-oriented, and enjoys working collaboratively in a dynamic team environment. It also offers opportunities to develop technical, communication, and leadership skills while contributing to meaningful environmental work.

What You Will Do :

Provide administrative support to the SWM Statewide Resources Section manager and staff, including correspondence and records management as well as reviewing and processing personnel paperwork.
Coordinate meetings and logistics, including scheduling, organizing, and facilitating MS Teams and Zoom meetings, arranging travel and training, preparing materials, and taking meeting notes.
Support publications and communications by reviewing and editing documents for Plain Language and accessibility.
Serve as the SWM SharePoint Site Administrator.
Enter and maintain recycling and waste data and conduct research to support annual program recycling reports.
Participate in team initiatives and help improve administrative systems and workflows.

The Statewide Resources Section provides program-wide support for Ecology's Solid Waste Management Program. Our staff lead work on statewide recycling data, grants administration, IT systems, and program communications, and support rulemaking, and other cross-program initiatives. We are a collaborative, solutions-focused team that partners closely with staff across the program to help them succeed. The section fosters a professional, supportive work environment where teamwork and mutual respect are central to how we operate.

Required Qualifications :

Four (4) years of experience and / or education as described below :

Experience : in clerical, secretarial, bookkeeping, accounting, or general administrative office work.

Education : a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field.

Examples of how to qualify :

4 years of experience AND a high school diploma or equivalent.

3 years of experience AND 30-59 semester or 45-89 quarter college credits.

2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate's degree).

1 year of experience AND 90-119 semester or 135-179 quarter college credits.

1 year of experience as an Administrative Assistant 2, at the Department of Ecology.

No experience AND a Bachelor's degree or higher.

Additional Required Knowledge, Skills and Abilities :

Experience supporting management, including managing calendars, coordinating meetings, assisting with correspondence, and demonstrating exceptional organizational skills.

High level of proficiency with Microsoft Office products including : Word, Excel, Outlook.

Experience using SharePoint for collaboration, document management, and secure information sharing.

Experience scheduling, coordinating, and managing virtual meetings for groups.

Excellent written and verbal communication skills, with strong attention to detail.

Experience preparing documents to meet agency standards, including formatting, proofreading, and ensuring accuracy and consistency.

Ability to learn, understand, implement, and accurately manage office processes.

Desired Qualifications :

Experience as a SharePoint Administrator, including site management, permissions, and providing user support.

Experience leading or managing office operations for a work unit of 15 or more staff.

If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.

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Administrative Assistant • Lacey, WA, US