Engineering and Construction Administrative Analyst (I, II, Associate)

Administrative Analyst

The SANDAG Engineering and Construction Department implements projects that enhance the regional transportation network and improve the efficiency of existing resources in close collaboration with our regional partners. Examples of significant projects currently underway or in the planning process include the Otay Mesa East Port of Entry, LOSSAN Rail Corridor Improvements, and high-priority Regional Bikeway Projects in the City of San Diego and other jurisdictions.

The Administrative Analyst supports the Engineering and Construction Division by assisting in the management of approximately 50 active capital contracts worth billions of dollars, and performing essential administrative, budgeting, and compliance tasks. This role will have a heavy focus on supporting design managers and project managers who are preparing construction contracts for bid, supporting the team with contract administration activities during construction, and assisting with project close outs, plus administrative support to ensure projects meet policy objectives and organizational standards. Additionally, the role includes responsibilities in supporting our construction management and resident engineer teams.

This is a two-year Limited Term opportunity, the successful candidate will be hired at the Administrative Analyst I, II or Associate, depending on experience.

Job Responsibilities :

• Compile information required to initiate the procurement process for construction projects.
• Support the development of presentations and coordinate the responses to technical questions asked by bidders during the solicitation process.
• Work with design managers, project managers, and construction managers and other public agencies to ensure construction activities meet scheduled timelines.
• Track and reconcile invoices and budgets, ensuring proper documentation and adherence to financial guidelines; inputing invoices into SANDAG's financial system for payment.
• Provide administrative oversight for documentation, workflows, and reporting requirements.
• Ensure timely mid-construction reviews for projects funded through FHWA and Caltrans.
• Compile monthly reportable action summaries of approval of plans, specs, and estimates, relief of maintenance, and project acceptance.
• Participate in public outreach events and support communication efforts during the various phases of capital projects; respond to inquiries from the public and coordinate with SANDAG Communications staff to provide factual information to the public.
• Coordinate with internal teams, external partners, and funding agencies to align project objectives with contract requirements.

Typical Qualifications :

First review of applications : October 20, 2025. Expected start date : December 2025.