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Sr Executive Assistant II

Sr Executive Assistant II

Cargo OneDallas, TX, US
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Sr. Executive Assistant II

We are seeking a proactive and highly organized Senior Executive Assistant II to provide high-level administrative support to a senior executive and their broader team. This role demands strong business judgment, discretion, and a solutions-oriented mindset. The ideal candidate is a self-starter who thrives in a dynamic environment, can juggle multiple responsibilities, and is comfortable interacting across all organizational levels.

Executive & Team Support 40%

  • Manage & prioritize complex calendars and daily schedules for the Executive and their team, including arranging appointments, meetings, and conference calls.
  • Coordinate logistics for meetings and events, both virtual and in person, including room reservations, technology setup, and catering.
  • Anticipate scheduling needs and proactively resolve conflicts or roadblocks.

Administrative Support 35%

  • Prepare and manage confidential communications and files with discretion and professionalism.
  • Provide administrative support and detailed coordination for Executive, Analyst, Customer, etc. meetings, ensuring materials are organized and delivered on time.
  • Draft and edit high-level correspondence, presentations, and reports.

    • Travel & Expense Management 25%

  • Plan and coordinate complex domestic and international travel itineraries.
  • Prepare detailed travel briefs and handle all logistics related to transportation, lodging, and meeting coordination, including customer and event briefings.
  • Complete and submit accurate expense reports on behalf of the Executive in a timely manner.

    • Additional Responsibilities :

  • Assist with special projects, team events, and other initiatives as assigned.
  • Work globally as needed to support Executive with global business needs.
  • Support onboarding processes for new hires and manage office space coordination for the Executive's team.
  • Serve as a trusted point of contact, maintaining strong working relationships across the organization.
  • Partner closely with Executive's Chief of Staff with setting up distribution lists, team rosters, arranging calendar series meetings with extended leadership.

    • Who you are :

  • 10+ years of experience supporting senior executives in a fast-paced environment.
  • Proven ability to work independently and handle sensitive information with integrity and discretion.
  • Strong communication and interpersonal skills; able to interact with executives, board members, and cross-functional teams with professionalism.
  • Excellent organizational skills and attention to detail, with a demonstrated ability to prioritize and manage competing demands.
  • Flexible, resourceful, and calm under pressurewith a sense of humor and a "no task is too small" mindset.
  • Proficient with Microsoft Office Suite and expense / travel management tools.
  • Experience onboarding new employees and supporting a dynamic workforce preferred.
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