Payroll Supervisor / Manager - Part Time Remote

Job Description

Job Description

We are looking for an experienced Payroll Supervisor / Manager to oversee payroll operations in a part-time capacity. This Contract-to-Permanent position requires a detail-oriented individual who can ensure accurate and timely payroll processing while maintaining compliance with relevant laws and regulations. Based in Santa Monica, California, this role is ideal for someone who thrives in a collaborative environment and values precision, confidentiality, and efficiency. This is a part-time position position and the candidate must be based in California. The role requires 5-10 hours commitment per week.

Responsibilities :

• Manage the complete payroll cycle for all employees, ensuring timely and accurate processing of bi-weekly and special payrolls.
• Calculate and process wages, overtime, bonuses, deductions, garnishments, and final payouts.
• Collaborate with HR to ensure payroll reflects updates related to new hires, terminations, leaves of absence, and benefit deductions.
• Maintain employee records and ensure proper classification, such as exempt versus non-exempt status.
• Partner with Finance and Accounting teams to align payroll data with reporting needs and provide summary reports as required.
• Ensure payroll practices comply with federal, state, and local laws, preparing and filing payroll tax reports and year-end forms like W-2s.
• Monitor changes in payroll-related legislation and implement necessary adjustments to maintain compliance.
• Develop and enforce internal controls to ensure accuracy and prevent errors or fraud within payroll operations.
• Respond to audit inquiries and coordinate with auditors during payroll audits.
• Uphold strict confidentiality regarding payroll data and sensitive employee information.
• Minimum of 5 years of experience in payroll administration, with proven expertise in full-cycle payroll.
• Comprehensive knowledge of payroll regulations, tax laws, and accounting practices.
• Proficiency in ADP Workforce Now and Microsoft Excel.
• High attention to detail and commitment to maintaining data accuracy and integrity.
• Strong communication and problem-solving skills, with the ability to work independently in a part-time role.
• Experience processing multi-state payrolls is highly desirable.
• Familiarity with payroll for small to mid-sized organizations (under 100 employees).