Legal case Administrator-Affordable Housing

Overview

The Senior Legal Administrator is responsible for overseeing all legal operations and managing coordination between property management, legal teams, and external counsel. This role ensures the effective management of legal cases, compliance with housing regulations, and the resolution of tenant disputes. The Legal Administrator will also track legal matters, ensure accurate documentation, and provide ongoing support to property managers and tenants, maintaining efficient communication across departments.

Responsibilities

• Develop and implement proactive measures to reduce legal exposure, including lease violations, arrears, late renewals, and subsidy / recertification issues.
• Partner with leadership to design innovative approaches that minimize disputes, strengthen compliance, and improve resident retention.
• Act as liaison between property management, leasing, compliance teams, and outside counsel to ensure smooth communication.
• Perform other legal, compliance, and resident-related tasks as assigned to support ownership and property management needs.
• Interpret tenant ledgers to identify discrepancies, verify arrears, and support documentation for court proceedings.
• Manage issuance of default notices, affidavits, warrants, and court updates, maintaining accurate records in Yardi.
• Initiate and oversee all non-payment and holdover proceedings, from arrears reporting to court tracking, ensuring accuracy and timeliness.
• Ensure ownership is represented at all court appearances, coordinating attendance with property managers, outside counsel, or both.
• Oversee eviction workflow by ensuring property managers schedule and complete warrant executions with marshals.
• Prepare legal documentation, including notices, riders, settlement agreements, and surrender agreements.
• Provide regular case updates to leadership and outside counsel, maintaining a current litigation database and ensuring steady case progression.
• Manage post-move-out collections and oversee the transfer of tenant files to collections agencies.
• Respond to DHCR complaints in coordination with counsel, and ensure compliance with housing codes and rent stabilization regulations, preparing filings and reports.
• Review attorney invoices for accuracy, reconcile charges, and monitor overall legal spending against budget.

Qualifications

Education & Experience

Details

J-18808-Ljbffr