MANAGEMENT SERVICES ADMINISTRATOR (CLASS CODE 0239)

Administrative Assistant

City of New Orleans

$76,109.00 Annually

New Orleans, LA

Probationary

10968 / 0239

City Wide

11 / 24 / 2023

Continuous

Highly responsible work assisting in directing the overall administrative activities of a large department; and related work as required.

Minimum Qualifications :

1) A Bachelor's Degree from an accredited college or university. 2) Five (5) years of progressively responsible professional administrative, exempt level work, of which, three (3) years must have included experience in budget preparation and administration and human resources administration. At least one (1) year of this experience must have included supervising an administrative staff. Note : A Master's Degree from an accredited college or university may be substituted for up to one year of non-supervisory experience. Prior to appointment, the hiring agency is required to verify education claimed by the applicant to qualify for this classification. If selected for hire, applicants must provide original documents of their qualifying credentials to the hiring agency prior to their start date in this job classification. Pay above the minimum for superior qualifications may be granted under Civil Service Commission Rule IV Sec. 2.7 based on a review of the applicant pool, candidate's verified experience, education, and / or possession of related certifications.

Kind of Examination :

A qualifying written examination and a rating of training and experience, weighted 100%. All related previous experience will be considered for qualification purposes; however, credit on the rating of training and experience will only be given for related experience gained within the last ten (10) years. This is an original entrance examination.

General Information :

The City of New Orleans is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender, age, physical or mental disability, sexual orientation, creed, culture, or ancestry. Requests for alternate format or accommodations should be directed to Shana Parker at (504) 658-3516 or TTY / Voice at (504) 586-4475 or (504) 658-4020. Domicile requirements for employment : Domicile requirements are currently waived for the purpose of application. However, all new full-time employees hired into this classification on or after January 1, 2013 must be domiciled in Orleans Parish within 180 days of hire. Airport and public safety employees are excluded from this provision. Background check : The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. Applications : Applications will not be accepted if received after the closing date or after the stated maximum number of applications has been received, as specified on this announcement. All minimum qualification requirements for examinations must be met by the final filing date unless otherwise specified on this announcement. Paper applications must be submitted on the official application form and must be received in the Department of City Civil Service, 1340 Poydras Street, Suite 900, New Orleans, Louisiana, before the close of business on the final filing date. Delay in the mail : The Department of City Civil Service cannot be responsible for failure of the applicant to receive an admission slip to an examination or for failure of the Department to receive material mailed by the applicant. Applicants should notify the Department of City Civil Service in writing of any address changes. The minimum age limit is 18 years for any class of work requiring hard physical labor, operation of or proximity to hazardous machinery, exposure to hazardous chemicals, or participation in any other processes or procedures which are prohibited or limited by the Louisiana State Child Labor Law. Working test period : Effective August 1, 2023, the working test (probationary) period for all positions in the classified service is one year. Substance abuse testing : The City of New Orleans has a comprehensive program of substance abuse testing. Candidates for employment for certain positions where the health, welfare and / or safety of the public, co-workers and the individual employee is at risk will have to undergo pre-employment substance abuse screening. Candidates for all other original entrance positions will have to undergo an unannounced substance abuse screening during their working test period. For further information, see Civil Service Rule V, Section 9. A medical examination is required for all original entrance probationary appointments to active classifications, and may be required for re-employment, promotions and / or transfers. A medical screening, which may result in a medical examination, is required for all original entrance probationary appointments to non-active classifications. Good moral character is required of all applicants. Any applicant may be disqualified if his / her character or past employment record is found to be unsatisfactory as determined by the Department of City Civil Service. Forgery, misrepresentation of facts, or cheating on examinations is punishable by disqualification, fine and other penalties. Veterans preference : On original entrance examinations, veterans (as defined in Article X, Section 10(2) of the Constitution of the State of Louisiana), disabled veterans, certain spouses and parents of veterans shall receive additional credit if claimed as provided on the Veterans Preference claim form which can be obtained in this office. To obtain credit, this form must be submitted with the required proof (at the minimum, a DD214) before the final filing date. High school diploma and general equivalency diploma (GED) : Must be issued by a state Department of Education or an institution recognized by a state Department of Education. Certificates of completion, high school diplomas and GED from institutions not recognized by a state Department of Education, and high school diplomas from foreign countries are not acceptable. Accredited colleges and universities : An accredited college or university is an institution that is accredited as a college or university by an organization that is recognized by the USDE (United States Department of Education). College diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website (www.naces.org). Experience : Applicants will not receive credit for unpaid work unless specified on the job announcement. Partial credit only will be given for related part-time employment. Civil Service reserves the right to determine which degrees, education, or other credentials are related or closely related. Experience credit will be granted for related provisional appointments (internal applicants). Offers of employment or promotion : Prior to appointment, the hiring agency is required to verify education, driver's license, and / or professional licenses / certifications claimed by the applicant to qualify for this classification. If selected for hire, applicants must provide original documents of their qualifying credentials to the hiring agency prior to their start date in this job classification. Offers of employment or promotion are required to be withdrawn for applicants who are found to have misrepresented their credentials during the application process. Revised 1 / 91, 4 / 03, 7 / 05, 2 / 07, 8 / 10, 2 / 12, 8 / 15, 6 / 16, 1 / 17, 1 / 19, 2 / 23, 8 / 23.