Program Manager of Alumni Relations

University Staff

Description

University of Colorado Anschutz Medical Campus

Department : Office of Advancement

Job Title : Program Manager of Alumni Relations

Position # : 00786379- Requisition # : 37349

Job Summary :

Jobs in this career family involve building relationships with external parties for the purposes of information sharing and facilitation of strategic partnerships. Functions include government relations, alumni relations, commercial business relations, non-profit relations, and event planning / management.

Program Managers are responsible for the day-to-day operation of a program, function or work unit, including the Development and implementation of processes consistent with college, school or departmental strategies and processes. These positions typically do not supervise others.

The Program Manager of Alumni Relations at the University of Colorado Anschutz Medical Campus will serve as an alumni engagement officer for the campus with a primary focus on developing alumni relations programs for the CU School of Medicine MD program and the specialty training departments. This position will develop and execute a strategy with the Director of Alumni Relations and Advancement to identify alumni engagement priorities. This position will be responsible for executing an alumni engagement plan that cultivates a community within the alumni base. This position supports engagement strategy, planning and execution; volunteer management; board management; data management; alumni communication and outreach; and relationship building to support the engagement and philanthropic pathway of the alumni population. The ideal individual will be able to work with the School, the alumni community and other departments on campus to cultivate meaningful and intentional engagement opportunities and experiences for alumni.

Supervision Received : Reports to Managing Director of Development and Alumni Relation

Supervision Exercised : No direct reports

Nature of Work :

The Program Manager of Alumni Relations will be a key driver in the growth of school-based alumni engagement through alumni programs and outreach, alumni volunteer development and the identification and development of key relationships. This position is focused on connecting the alumni community to the school and network through programming and outreach. It will also partner with fundraising colleagues to support the growth of the base of philanthropic support for the assigned schools or programs, with potential project management of alumni giving communications initiatives.

The role is focused on engagement of alumni including resident alumni. This position will develop and execute a strategy with the Dean or Director of their assigned programs to identify alumni engagement priorities. This position will also plan and execute programs for alumni, based on the alumni engagement priorities of the school or program this role supports. This position will be responsible for managing and leading the CU Medical Alumni Association board of directors, for developing relationships with key partners at the School for collaboration, such as the Student Affairs Office, Diversity Equity and Inclusion Office, and the Continuing Education office. This role will develop content for alumni communications in partnership with the CU Anschutz Office of Alumni Relations and the related school's or program's communication department. This role will support improved contact and engagement data for the alumni population.

This role will be an essential, strategic partner in expanding the base of engaged alumni for the assigned programs. This person will be a key member of the Office of Alumni Relations to develop and support strategies that cultivate alumni relationships to encourage a life-long connection to the campus, provides benefits and connection for alumni after graduation, and increases the volunteerism and support of the alumni population to the campus.

Essential Duties :

Program Management - (60%)

• Develops alumni strategies that direct the prioritization of programming goals.
• Develop and manage budget for the MD alumni program.
• Develops relationships with key partners to find collaboration opportunities.
• Develops programs and recommends strategy to engage and cultivate current and former residents and fellows in collaboration with the various departments in the School of Medicine.Manage student engagement to help build pathway as future alumni.
• Manages and supports student and alumni programming such as the Innovations in Medical Education grant process and mentor panels.
• Maintain partnership between the Office of Student Life and Office of Diversity, Equity and Inclusion for admissions, FirstUp and future student / alumni programming.
• Manages the alumni award processes, including nominations, selections, and partnering on award events.
• Evaluates alumni programs and services for customer satisfaction using post-event surveys and measurements.
• Oversees content production of alumni electronic communications and print publications including website maintenance, e-newsletters, magazines, newsletters, brochures, invitations, and other communications.
• Works closely with CU Anschutz Office of Alumni Relations team to provide best practice services and support to the alumni population.
• Assists with the development and coordination of all alumni events and outreach, which may include reunions, mentoring events, awards events, networking events, housestaff events and speaker events.
• Responds to all inquiries for the MD program and Housestaff.
• Represents the University at events in order to support the University and cultivate alumni relationships.
• Partners and supports CU Annual Giving colleagues to inform messaging of alumni giving campaigns.

Volunteer Management - (30%)

Data Analysis (10%)

Conditions of Employment

Work Location :

Hybrid - this role is eligible for a hybrid schedule of 1-3 days per week on campus and as needed for in-person meetings.

Why Join Us :

Philanthropy brings people together; it's a driving force in accelerating the pace of discovery, attracting and retaining excellent students and faculty, and delivering world-class prevention and care.

At the Office of Advancement at the University of Colorado Anschutz Medical Campus, we put our passions to work.

We have the privilege to collaborate with people who want to make a difference in the world - people who want to make an impact on humanity that may be felt long after they have passed. Our office exists to ensure stakeholders within and outside the university know, value, and support the important work being done on this academic medical campus.

Benefits statement to include in all benefits-eligible positions :

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including :

There are many additional perks & programs with the CU Advantage .

Qualifications :

Minimum Qualifications :

Substitution : A combination of education and related technical / paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the specific 4 years of experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications :

Knowledge, Skills and Abilities :

How to Apply :

For full consideration, please submit the following document(s) :

1.

A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2.

Curriculum vitae / Resume

3.

Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to : Shannon Palombi, Shannon.Palombi@cuanschutz.edu

Screening of Applications Begins :

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by August 5, 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range :

The starting salary range ( or hiring range ) for this position has been established as $61,725-$75,000 .

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement :

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement :

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement :

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement :

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .

Application Materials Required : Cover Letter, Resume / CV, List of References

Job Category

: External Relations

Primary Location

: Hybrid

Department : U0001 Anschutz Med Campus or Denver - 21560 - ADM-CHAN Advancement Anschutz

Schedule

: Full-time

Posting Date

: Jul 22, 2025

Unposting Date

: Ongoing

Posting Contact Name : Shannon Palombi

Posting Contact Email : Shannon.Palombi@cuanschutz.edu

Position Number : 00786379