Law Firm Billing Coordinator

Overview

Join to apply for the Law Firm Billing Coordinator role at Harwood Lloyd, LLP in Hackensack, NJ. This is a full-time position in the Finance Department.

Harwood Lloyd, LLP is a full-service law firm serving regional and individual clients with the personal attention of a boutique firm and the experience of a large firm. The firm has grown to a roster of attorneys and is recognized in legal publications. The team aims to empower employees to thrive personally and professionally.

Responsibilities

• Coordinate the client billing process for an assigned group of partners to ensure accurate and timely billing.
• Maintain client records and provide support to attorneys and staff regarding billing inquiries.
• Monitor WIP and aging levels to assist billing partners in meeting defined billing goals.
• Oversee time and disbursement transfers and write-offs with necessary approvals prior to processing.
• Prepare and distribute monthly prebills to responsible billing partners and their teams.
• Process comments and revisions from partners and associates; prepare, submit, and monitor e-bills.
• Post bills in the client billing system and assist in sending them to clients; address billing inquiries in a timely manner.
• Communicate with billing partners regarding matter billing status, special billing arrangements, fee caps, fixed fees, etc.
• Coordinate with Accounts Payable to resolve vendor discrepancies; assist with conflict checks and opening of new files as needed.
• Perform other ad-hoc duties and projects as needed.
• 2+ years of relevant legal billing experience; experience in a law firm or professional services environment required.

Qualifications

Work Schedule

This is a full-time, Monday-Friday position, 9 : 00 am – 5 : 00 pm.

Benefits

The firm offers a competitive benefits package for full-time employees, including health, dental and vision insurance, long-term disability, firm-paid life insurance, a 401(k) plan with matching and profit sharing, generous PTO, paid holidays, and additional perks.

How to Apply

Please apply now if this opportunity sounds like the right fit for you. The firm uses a mobile-friendly application process.

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