Estimating Coordinator

Job Description

Job Description

Salary : Hourly, DOE

Estimating Administrative Assistant

Position Summary / Objective

We are currently seeking qualified applicants to join our family team of over 40 years. This position is for permanent and full-time employment to work within the state of Massachusetts. The primary responsibility of the Estimating Administrative Assistant is to work with and assist the estimators with their day-to-day functions. Assist in providing accurate and thorough Bill of Materials, scheduling, reviewing bid correspondences, and timely follow up with vendors.

Primary Duties and Responsibilities

Work with Estimators and Management on assigned tasks.

Document bid invites and remind estimating of any priority bid invites.

Download project information

Learn to read and interpret plans and specifications to develop complete and accurate take-off / bills of material.

Send out bill or material to vendors to request quotes.

Communicate project needs with vendors.

Follow up with Vendors on quote statuses.

Learn how to document and track projects accepted by the estimating department to bid and keep documents up to date in the system with all updates and changes.

Learn to set up projects for the Estimating Department.

Learn to differentiate between the different types of systems (i.e., Lighting, Fire Alarm, Distribution Equipment)

Manages daily teams meetings to review bids for upcoming projects.

Other relevant duties as assigned.

Essential Skills and Experiences :

Proficient with computers and computer programs like Bluebeam, Adobe Acrobat, Word, Excel, and Outlook.

Ability to communicate in a professional manner via email, phone calls and in person.

Consistently striving to learn and improve.

Ability to multi-task in a fast paced, stressful environment.

Ability to learn new computer software and systems.

Electrical experience is a plus.

Position Type / Expected Hours of Work

Monday Friday 8a-5pm

In person at our Woburn office

Supervisor Responsibility

This position has no direct supervisor responsibilities.

Qualifications and Education Requirements

• High School Diploma or GED required
• Minimum of 2 years of experience

Workplace Environment

Environmental & Working Conditions : This position works primarily in a shared open office space with computer and internet access, printer, and other related office equipment. The Estimating Administrative Assistant will work with staff and businesses, both within the office and via computer and telephone.

Manual Duties / Physical Requirements

Ability to lift and carry up to 25 lbs., sit and stand for extended periods of time, climb stairs, bend, reach overhead, kneel and balance to meet the physical requirements of this position. This is primarily an office position, working for hours sitting at a desk using a computer keyboard / monitor, telephone, and other office equipment. Work is often done in a time-sensitive and demanding environment. There are often important deadlines and the requirement to coordinate work on multiple complex assignments at the same time.

Work Authorization / Security Clearance (If applicable)

Must pass a background check performed on all employees at time of employment and periodically during employment.

AAP / EEO Statement

Nardone Electrical Corporation (NEC) is an equal opportunity employer. No applicant for employment or employee of NEC is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, marital status, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service or other legally protected status in its employment pursuant to state and federal laws.

Other Duties

Please note this job description is not designed to cover or contain an exhaustive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities will change from time to time to meet the needs of the department, our company and our customers. Employees are expected to perform duties as assigned, even if they fall outside this job description.