Artistic Administration Manager, ESM

Job Title

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 26 Gibbs Str, Rochester, New York, United States of America, 14604

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : 300016 ESM Concert Office

Work Shift : UR - Day (United States of America)

Range : UR URG 109

Compensation Range : $55,955.00 - $78,336.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries / hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

General Purpose : Supports the scheduling and allocation of the institution's facilities as they relate to lectures, workshops, symposiums, internal conferences, classes beyond the daily schedule, cultural events and all major institutional events, such as Orientation, Convocation, Commencement, Parent / Family Weekend, concerts and other academic or social events. Interfaces with all necessary departments to resolve conflicts, facilitates planning of events, and assigns space as needs arise. Coordinates logistics for all events and provides administrative support.

Event Scheduling and Administration

• Works with the Director, Artistic Administration, top manage scheduling student recording sessions, non-degree recitals, ECMS concerts, and departmental events that take place in concert venues.
• Manages the scheduling of dress rehearsals for faculty, ensembles, and guest artists, and with the student degree recital lottery twice a year.
• Coordinate with Instrument Office to schedule tuning and instrument maintenance times for six concert spaces.
• Manages the scheduling and contracting of external partners and guest artists, helping manage and execute their contracts.
• Work with student Artist Liaison on guest artist logistics, booking travel and hotel as needed, drafting itineraries and helping ensure an extraordinary artist experience.
• Manages the licensing as needed for Eastman Presents or film-related programs in tandem with Ensemble Library.
• Works with Associate Dean for Artistic Planning and Director, Artistic Administration to ensure that external event scheduling and internal event scheduling dovetail as well as possible.
• Manages and updates tracking document(s) of all activities occurring on campus.
• Manages and updates the external website calendar, along with monitors on campus and the live stream and program links on the external calendar.
• Functions as the liaison between Eastman School and external organizations making use of performance spaces, support spaces and requested services.

Supervise Program Production

Office Scheduling and Coordination

Train Student Workers

Finance and Marketing

Other duties as assigned

Education & Experience

Knowledge, Skills & Abilities

Some evening and weekend work may be required.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.