Grants and Contracts Specialist

Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Global Health has an outstanding opportunity for a Grants and Contracts specialist to join their team.

ABOUT THIS OPPORTUNITY

The Department of Global Health has an outstanding opportunity for a Grants and Contracts specialist to join our team. The Grants and Contracts Specialist will provide grants management support for Principal Investigators in the Department of Global Health Core with an emphasis on proposal development and pre-award support. This role provides research management expertise, preparation, review, and execution of grants, contracts and subcontracts. This position must be able to balance multiple priorities and deadlines in a complex environment, with demonstrated ability to prioritize essential tasks with short lead times. This position reports to the Grants and Contracts Manager.

POSITION RESPONSIBILITIES

Pre-award Responsibilities (70%) :

Develop and administer proposal timelines.

Create budgets in tandem with the Principal Investigator; including grants and clinical trials.

Prepare and review administrative portions of proposals, including budget justifications, facilities and resource descriptions, biographical sketches, and other support documents.

Direct the pre-award activities by performing or overseeing timely and accurate proposal and contract development in accordance with university, sponsor, and department requirements.

Provide technical advice to investigators and support staff on research funding guidelines and restrictions, application procedures, deadlines, and appropriate budgets.

Provide strategic planning advice to PIs about funding and resource allocation, considering pre-award plans with current and future awards.

Post-award Responsibilities (20%)

Award processing including sponsor requests, re-budgets, initiating internal award set-up and modifications : supplements and extensions, and de-obligations.

Preparing and submitting progress reports according to sponsor requirements providing technical advice and interpretation of regulations to faculty and staff, preparing and submitting just-in time materials as well as other sponsor requests.

Provide back-stop support to Department for sponsored program budget management including budget forecasting, effort allocations, subaward management and procurements.

General (10%)

Participate in department-wide grants management process improvement efforts including serving as a resource for pre-award process and procedures.

Other duties as assigned.

POSITION REQUIREMENTS / DEGREE EXPERIENCE :

Bachelor's degree or any equivalent combination of education / professional experience.

Three years of experience in sponsored project research administration at a University particularly in Pre-award.

DESIRED QUALIFICATIONS

Experience with the preparation and submission of sponsored project proposals including a familiarity with Grants.gov, eRA Commons, Research.gov and other sponsored projects systems.

Familiarity with UW systems such as SAGE, Workday, and Award Portal.

Knowledge of UW policies, regulations, and institutional / state accounting and / or budget procedures.

Self-motivated and able to work independently, as well as collaboratively.

Experience with international research.

CONDITIONS OF EMPLOYMENT

Periodically available for phone calls / meetings in the early morning and late evenings to accommodate worldwide time differences.

This is a full-time position that will require flexible work hours outside of standard operational hours to meet deadlines. This position is eligible for 100% remote work or a hybrid work schedule with the expectation of 1-2 days per week in office.

This position must be comfortable working with staff and faculty of all levels.

ABOUT THE DEPARTMENT

Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

Compensation, Benefits and Position Details

Pay Range Minimum : $75,000.00 annual

Pay Range Maximum : $90,000.00 annual

Other Compensation : Benefits :

For information about benefits for this position, visit https : / / www.washington.edu / jobs / benefits-for-uw-staff /

Shift :

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent) :

100.00%

Union / Bargaining Unit :

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https : / / hr.uw.edu / eoaa / ) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https : / / app.leg.wa.gov / RCW / default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.