Accounts Payable Specialist

Accounts Payable Specialist

Join the team that supports the teams. At Mission Pet Health's Home Office in Birmingham, AL, our purpose is to provide world-class support to our network of 850+ animal hospitals nationwide. We manage the business side of veterinary medicinefrom Finance and HR to IT and Marketingso our 20,000+ hospital teammates can focus on what they do best : providing exceptional care to pets and their families. We are a veterinarian-led, people-focused, and pet-obsessed organization, founded on the belief that local practices thrive with autonomy and excellent support. Our award-winning culture is powered by our WAG values : Work Together, Amaze, and Grow. This philosophy has helped us be recognized by Newsweek as the #1 Most Loved Workplace in Healthcare and #11 in America for 2024. What's in it for you at our Home Office? When you join our team, you're not just starting a job; you're building a career with a tangible, lasting impact. You can expect : Unparalleled opportunities for personal and professional development. Industry-leading benefits in a culture where your well-being comes first. The chance to apply your expertise to support the future of veterinary care on a national scale. We're on a mission to be the greatest veterinary company in the world, and that mission is anchored by the incredible talent in our Home Office. If you're ready to make a difference for thousands of veterinary professionals and countless pets, we'd love for you to be a part of it!

The Accounts Payable Specialist is responsible for executing daily accounts payable tasks, vendor reconciliation, and supporting invoice accuracy and timeliness across departments and locations. This role plays a vital part in maintaining vendor relationships, supporting acquisitions, and contributing to process improvements in a paperless, cloud-based environment.

Primary Responsibilities

• Process high volumes of invoices using the automated AP system (Palette), ensuring accurate coding and timely payments
• Monitor aging reports, open invoice logs, and queues for timely resolution
• Track recurring vendor invoices (utilities, subscriptions, etc.) to ensure continuity
• Manage invoice exceptions, discrepancies, and rejections in a timely manner
• Maintain strong working relationships with Hospital Managers and vendors to support invoice resolution and hospital operations
• Reconcile vendor statements, resolve discrepancies, and conduct regular follow-ups to prevent delays or service interruptions
• Review invoices during acquisitions and partner with Vendor Services to confirm vendors are converted to the appropriate accounts prior to bill pay; identify and escalate discrepancies, track conversion status to avoid delays or missed payments, and collaborate with Vendor Services, and AP leads to maintain accuracy and continuity during acquisition transitions
• Leverage accounts payable software automation tools to reduce manual entry and streamline workflows
• Support ongoing process improvements and documentation of standard operating procedures
• Support the maintenance of vendor details by ensuring bill-to, remit-to, payment terms, and payment preferences are accurate and kept up to date in vendor records, working with Master Data to confirm updates are completed
• Perform other duties as assigned within the nature and level of work

Requirements

Work with an organization recognized as #1 in Healthcare by Newsweek's Most Loved Workplaces in 2024. Online discount platform Collaborative team of people who live out our WAG values (Work Together, Amaze, Grow) Competitive salary Health, dental + vision insurance 401K with a company match Life insurance, short-term disability, and telemedicine Upward mobility and growth opportunities Generous paid time off and company-wide holidays Discounted veterinary care for your four-legged family members An opportunity to make a valuable impact on over 800 veterinary hospitals nationwide