Executive Assistant

Executive Assistant

This position will coordinate all administrative functions and provides multifaceted administrative support to the VP, Finance Business Partner and staff. Responsibilities typically include : scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and / or updating functionally related reports and records, developing and / or participating in special projects.

Provide secretarial and administrative support to Vice Presidents. Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls. Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies. Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers / supervisors.

Minimum education required of the position typically requires vocational training, apprenticeships or the equivalent experience in related field. Minimum experience required of the position is 8+ years of professional experience.