Licenses & Permits Specialist
Responsible for :
- Coordinating all aspects of the licensing process to ensure compliance.
- Researching jurisdictional licensing requirements.
- Ensuring the timely application and renewal of all license types within assigned state portfolio.
- Maintaining constant communication between field, state, and local jurisdictions and internal business partners.
- Utilizing multiple licensing software platforms to manage data, request checks, maintain scanned copies of licenses, and monitor dates to avoid late fees and penalties.
Primary responsibilities listed in order of importance include :
Handle store opening and renewal functions to meet internal and external deadlines for licenses and permits.Research jurisdictional licensing requirements and stay up-to-date regarding those requirements.Ensure timely receipt of business operating licenses and distribution to stores to avoid penalties and interruption to business.Work with internal resources and across company functional areas to avoid store opening delays, inspection failures, and utility disconnections.Utilize web-based systems to maintain computerized records of documents, monitor and manage store open dates, and adhere to renewal deadlines and tasks / activities tied to same.Develop and maintain good working relationships with state and local agencies.For the accounting portion of this role :
Ensure accurate and timely processing of invoices, payments, check & credit and reconciliation, and refund credits.Resolve vendor maintenance issues.Assist with monthly reports tied to budgets.Assist with audits to ensure compliance with fees and fines & penalties entries into licensing database(s).Summary of knowledge, experience, and education required includes :
High school graduate or GED equivalent.Proficient in Excel.Effective time management with the ability to handle multiple priorities in a fast-paced environment.Motivated self-starter, capable of working independently and with a team.Desired but not required :
Licensing software experience.Retail accounting experience.This is not to be considered a complete list of job duties, as they may be amended or added to as needed.