Project Administrator
HR Collaboration Group LLCMishawaka, IN, USAjob_description.job_card.30_days_ago
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job_description.job_card.job_descriptionProvide project administration support, ensuring smooth coordination and documentation to keep engineering efforts running efficiently. Monitor project timelines and tracks hours, helping teams to stay on schedule and within budget, to improve overall project cost control. Handle material quotes for the department, streamlining procurement and ensuring timely availability of critical components. Organize and coordinate sample logistics, ensuring samples are accurately prepared and shipped to the correct destinations to meet testing and customer deadlines. Plan, manage and attend (when possible) trade shows to ensure everything is coordinated and set up in a way that will maximize brand visibility and maintain a professional presence at events. Manage agreements and workflow processes, ensuring timely execution and consistency across internal and external project stakeholders. Schedule and facilitate team and client meetings, enhancing communication and keeping all parties aligned on project milestones. Oversee change management processes, ensuring that updates are tracked, documented, and implemented effectively to support project continuity and compliance. Education : Bachelors Degree in Business Administration, Engineering or similar related field preferred; or an equivalent combination of education and experience will be considered. Experience : 3+ years of project administration experience. Functional Skills : Detail-oriented with strong project coordination and organizational skills; experienced in tracking timelines, deliverables, and budgets to ensure successful project execution; adept at managing documentation, meeting logistics, and administrative workflows; skilled in vendor coordination and procurement processes, including obtaining quotes and tracking material orders. Technology Skills : Strong aptitude with computers. Experience in Microsoft Office applications including Outlook, Word, and Excel. Experience keeping projects managed in a Customer Relationship Management (CRM) tool preferred. Experience in Microsoft Project is a plus. Communication Skills : Excellent written & verbal communication skills, ability to present to internal team members and customers required. Leadership / Behaviors : Excellent customer focus with a focus on responsiveness, accuracy and follow-through; self-starter who is able to work independently and within teams; takes ownership and accountability in daily work; curious and continual learner who thinks outside the box; ability to listen actively, communicate effectively, and influence cross-functional teams; skilled with building relationships to support seamless project execution. Culture Match : Our culture is rooted in respect for each other and the work we do together with a strong focus on customer service. And, the compensation will grow as the business grows!
Project Administrator
This role is located in Mishawaka, IN
Enjoy working in an innovative environment where you can make an impact every day to build on our team's success?
Then, we have the place for you!
Who We Are :
We have developed, designed and manufactured noise and vibration control solutions for over 30 years. Our products efficiently deliver significant levels of damping to structures for control of vibration and noise related issues. We have extensive experience in creating effective noise and vibration control solutions in the aerospace, automotive, and consumer products industries. Our experienced engineers and scientists create innovative solutions that meet the customer's needs while maintaining integrity of the original product's purpose. Our ability to effectively combine in-house research and development, understanding of structural dynamics, effective design and modeling capability, extensive prototyping capability, and manufacturing know-how ensures solutions that will benefit our customers. Come join our team where your strengths will make a meaningful impact on those around you and within your career!
What We Offer :
- Creative, innovative, fun and collaborative work environment
- Challenging and progressive career opportunities
- Competitive pay programs!
- Comprehensive Health & Wellness Benefits
- Retirement Program with Excellent Employer Match!
- Paid Vacations and Holidays
- Tuition reimbursement and discounted gym memberships
- And much more to motivated, results-oriented individuals who want to make a real difference in their community and role
What You'll Do :
As the Project Administrator, you will coordinate and provide administrative, logistical, and process-related tasks to support project execution and departmental operations to meet business and customer needs.
Your Accountabilities in the Role :
Position Requirements :
Other Important Information :
Pay / Salary : Salary based on proven expertise.
Reports To : VP of Research, Development + Engineering
Core Hours : 8 : 00 am – 5 : 00 pm (includes a 1 hr. lunch; will work approx. 8 – 9 hours within this timeframe)
Typical Work Week : M-F; occasional weekend work where required; 40-45 hours a week on average
Direct Reports : None
Travel : Limited; Less than 10%
Work Environment : Standard office environment
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Project Administrator • Mishawaka, IN, USA
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